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Task 3 -Provide support for community meetings includinq• <br /> • Meeting facilitation <br /> • Preparation of meeting notices and agendas <br /> • Review and refinement of presentation materials <br /> • Preparation and distribution of meeting summaries with action items <br /> Task 4 -Attend technical team meetings as reguested• <br /> • Bi-weekly Fixed Guideway Project status meetings <br /> • Monthly Fixed Guideway Project Development Team meetings <br /> • Station District team meetings <br /> • Other meetings to be determined <br /> Task 5 -Provide timely written updates to Santa Ana's• <br /> • Public Works Agency <br /> • Community Development Agency <br /> • Planning and Building Agency <br /> • Others, as requested <br /> Task 6 -Assist with CEQA/NEPA public meetings includinq• <br /> • Scoping meeting(s) <br /> • Public hearing(s) <br /> While carrying out each of the above activities, the Consultant shall gain prior approval from the Fixed <br /> Guideway project manager and/or transit program manager for all materials to be presented and <br /> distributed to the public <br /> In addition, the Consultant shall create and maintain a meeting environment that: <br /> • Stimulates discussion <br /> • Encourages everyone to express an opinion <br /> • Discourages personal attacks <br /> • Prevents any individual or group from dominating the meeting <br /> Finally, the Consultant shall present immediate feedback to the Fixed Guideway project manager and/or <br /> Transit program manager when highly controversial issues arise or negatively charged meetings occur. <br /> <br /> IV. GENERAL REQUIREMENTS <br /> A. The Consultant shall carry out the instructions received from the City of Santa Ana and shall <br /> cooperate with the City and other involved agencies. <br /> B. The documents furnished under the Agreement shall be of a quality acceptable to the City of <br /> Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, <br /> technically and grammatically correct, checked, and dated and having the maker and checker <br /> identified. The minimum standard of appearance, organization and content of the documents <br /> shall be that of similar types produced by the City and set forth in related City of Santa Ana and <br /> other involved agencies' manuals. The Consultant shall modify its work as necessary to meet <br /> the level of acceptability defined by the criteria above. <br /> C. The Consultant's work will be subject to inspections by representatives of the City of Santa Ana <br /> and other involved agencies. <br /> 9 <br /> 25G-24 <br /> <br />