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Contract Award for Brass Water Service Fittings <br />April 5, 2010 <br />Page 2 <br />The notice inviting bids was advertised on November 24, 2009 and bids were solicited. A <br />summary of the bid invitations and bids received is as follows: <br />13 Invitations For Bid mailed <br />6 Invitations For Bid mailed to Santa Ana vendors <br />6 Bids received <br />3 Bid received from Santa Ana vendors <br />Bids were received, opened on December 15, 2009, and evaluated (Exhibit 1). The bids were <br />evaluated by individual product categories. The bids received from H.D. Supply Waterworks, a <br />Santa Ana vendor, Inland Water Works Supply and Cambridge Brass, Inc. are responsive to the <br />specifications in their respective categories and meet the City's requirements. The annual <br />amounts are based upon past usage and staff's projection for the next year. <br />Additionally, H.D. Supply Waterworks provides fire hydrant repair kits, tools and building supplies. <br />The contract for brass water service fittings, when combined with previous purchases during the <br />current fiscal year, exceeds the $25,000 aggregate limit. In order to facilitate future purchases of <br />fire hydrant repair kits, tools and building supplies, staff recommends a $15,000 increase in the <br />aggregate limit. <br />FISCAL IMPACT <br />Funds are available in the Water Utility Water Systems Maintenance and Water Quality & <br />Measurement accounts (nos. 06017641 -63001 and 06017644- 63001). <br />- <br />Raul Godinez II <br />Executive Direct r <br />Public Works Agency <br />RG/W O/09- 057.9: <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Mgmt. Services Agency <br />22F -2 <br />