CAMBODIAN FAMILY (3) - 2010 - Laserfiche WebLink

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awareness. A majority of our staff have received trainings in Stephen Covey's 7 Habits of Highly Successful People, conducted by our former Executive Director, who is a certified Covey facilitator. Our staff have taken classes in counseling and youth development in order to increase their capacity for serving our clients. Our staff affiliated with Santa Ana College benefit from staff development workshops held each year during the summer and early winter that focus on teaching techniques and new technology. Educational and workforce development newsletters and other periodicals provide new ideas for motivating and teaching youths. For staff in the Upward Mobility program, the agency will set aside additional time to identify opportunities for conferences and other trainings that will ensure staff stay up-to- date with state of the art thinking, techniques and technologies in their field. 4. List of the positions dedicated to this proposal, including a description of duties and time allocation for each responsibility. The Project Manager will be dedicated full-time (100%) to the Upward Mobility Program. This staff person will be responsible for recruiting, enrolling, and case managing all program participants. In addition, this staff person will utilize agency resources to identify suitable employers. The Program Director (5%) will supervise the work of the Project Manager. The Director will also work with the PM to identify the training activities best suited to the client, present some client workshops, and assist in writing reports. The Quality Control Specialist (2%) will adapt our current Employment Services database to fit the needs of the Upward Mobility Program and assist in maintaining that database as needed. Other agency personnel, including the Youth Program staff, Volunteer Coordinator, and other Employment Services staff, will offer services in-kind and provide support for the Upward Mobility Project Manager as needed. On the administrative side, the Finance Manager (7%) will be in charge of handling, documenting, and reporting all financial transactions, including the funds used to pay for participant incentives. The Secretary (5%) will handle phone calls, greet clients, and perform clerical duties as needed. C. Fiscal Capacity 1. The process used to capture and report fiscal data. The Cambodian Family maintains a uniform system of internal controls and practices for all financial and administrative staff to follow. Our written Policies and Procedures provide our Federal and non-Federal funding sources assurances that our program funds will be managed and expended in a manner consistent with laws, regulations, and contracts, and in financially-sound, allowable, and reasonable ways. Finances are centrally controlled by the Finance Manager (with collaboration of the Executive Director), assisted by a Bookkeeper and, as needed, by the Secretary. Transactions are authorized by appropriate persons. Our accounting system, its financial and statistical records, and reports are accurate, thorough, completed in a timely manner, and accessible; and all transactions are backed up by reliable data. Monthly program invoices/reports are prepared by the Bookkeeper and approved by the Finance Manager. General ledger (Maintained through QuickBooks) and bank reconciliations are completed monthly and compared to the monthly program invoices, to check for any discrepancies. Monthly invoices and payroll records are submitted to appropriate funders - Quarterly financial reports to other funders. Budget modifications are ,. EXHIBIT A 14