CAMBODIAN FAMILY (3) - 2010 - Laserfiche WebLink

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requested as needed. These modifications are submitted by the Finance Manger to the executive Director for internal approval and then to the funders for their approvals of the official contract changes. Other controls exist to capture and report fiscal data regarding cash received, cash deposited, check disbursements, petty cash disbursements, preparations of invoices and reports. 2. Attach a copy of the procurement policies and procedures. See attachments for a copy of our procurement policies and procedures. 3. The systems that are used to ensure fiscal accountability and appropriate expenditures, and planned costs. The Cambodian Family maintains an annual budget for the agency as a whole, as well as for each individual agency program. Our Finance Manager routinely matches expenses to date with the contracted budget in order to ensure that line items are not exceeded. When a line item approaches the budgeted amount, our Finance Manager requests a budget modification, if allowed by the funder. Administrative and program staff are aware of allowable expenses for each grant. Necessary receipts are obtained and maintained as backup documentation for all expenses. 4. Description of the invoicing process and list qualifications of staff assigned to task. Monthly financial invoices are constructed on Excel worksheets based on data recorded in the general ledger. The Finance Manager is responsible for supervising the Bookkeeper and Secretary in the preparation of monthly invoices. Administrative staff ensure that all expenditures fall within the budgeted line items and note and discrepancies and warnings when the expenditures are coming close to budgeted amounts. The Finance Manager reviews all financial invoices before signing and submitting them to funders. Our Finance Manager, Pauv 1m, has an excellent track record of23 years experience managing the finances of The Cambodian Family. She has an AA degree in Business Administration! Accounting from Santa Ana College. Our Bookkeeper has a B.A. in accounting from California State University, Fullerton. 5. How The Cambodian Family's financial stability is not dependent on WIA funds. The amount of WIA funds requested for this program represent less than 10% of our operating budget for the coming year. We have ongoing grants from The U.S. Office of Minority Health, the U.S. Department of Education, the U.S. Office of Refugee Resettlement, the Orange County Social Services Agency, the California Wellness Foundation, and other organizations, many of which have supported our agency over its 29- year history. Our agency is not dependent on WIA funds. However, WIA funds will give . us the opportunity to help a hard to serve population - out of school youths - that we have not had the resources to serve in the past. Rather than depend on WIA funds for agency stability, we instead plan to leverage ongoing agency resources to help support our Upward Mobility program. EXHIBIT A 15