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29 <br />I Work Plan <br />The following is a detailed discussion of the IBI Group proposed Work Plan. We have included a proposed <br />Project Schedule at the end of the work plan discussion. Total duration to be 12 months. An effort level <br />estimate is also provided that identifies our assumed staff hours by tasks. <br />Task! - Project Management, <br />and Administration <br />Task 1.A Project Management Plan <br />commuhication` <br />Objective: To prepare a Project Management Plan (PMP) that will help navigate the SARTC Master Plan <br />development work and project team. <br />Approach: IBI Group will develop a draft PMP within 14 days of notice to proceed (NTP) that will contain <br />the revised scope of work, schedule, budget, technical refinements and deliverables negotiated with the <br />City during contract negotiations for the SARTC Master Plan project. The PMP will identify the approach <br />used to prepare the deliverables and be compatible with applicable City of Santa Ana processes and <br />procedures. Components of the PMP will at a minimum include the key items identified in the RFR Upon <br />approval and no later than 30 days from NTP, the IBI Team will convene a project kick-off meeting with the <br />City to implement the PMP and commence the technical work. <br />Deliverables: <br />• Draft project management plan within 14 days of NTP <br />• Kick-off team meeting within 30 days of NTP following acceptance of draft PMP <br />Task 1.B Project Administration <br />Objective: To conduct the administrative work needed to properly manage the project. <br />Approach: The PMP will identify the process that is used to administer the project. The administration will <br />include supervision of the technical work performed by the IBI Team, coordination with outside agencies <br />and stakeholders such as the Station District master developer, tracking of required permits to perform <br />specific technical work, regular meetings, correspondence and document control. The IBI Team project <br />manager is responsible for the project administration with the team and coordination with the City project <br />manager. He will be assisted by IBI team members and administrative staff to monitor and conduct the <br />administrative functions. <br />City of Santa Ana <br />Santa Ana Regional Transportation Center Master Plan 1131 Group 1 .25.10