IBI GROUP 4 - 2010 - Laserfiche WebLink

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32 10th day of each month. The reports will include a description of work performed, percentage complete for each task, and deliverables completed during the previous month. Significant challenges or upcoming issues will be identified, potential schedule impacts will be highlighted and recommendations for keeping the project on schedule and within budget will be presented. A project invoice will be included with each month's progress report. The preferred format will be defined with the City's project manager. The template for the monthly invoice will be included in the PMR The invoice will document the staff hours that were worked by each member of the IBI team during the previous month. The approved hourly rate for each individual will be used and resulting monthly charge for each individual identified. The invoice amount will be clearly identified along with a summary of the cumulative charges to date by task. Asvftib, Deliverables: lug • Monthly progress report and invoices submitted in both hard copy (via regular mail) and electronic format (via email) Task 1.G Computerized Project Folder Objective: To provide a central computerized project folder accessible to team members via the internet. Approach: Upon NTP the IBI Team will make available a computerized project folder to store, catalog and make available project information. We will provide password protection and routine maintenance of the project site. The project folder will contain documentation relating to the SARTC Matster Plan including the project master schedule, project management plan, progress reports, correspondence, meeting agendas and notes, reports, maps, photos, drawings, project deliverables and deliverables log. The computerized folder will include an index and navigation tools to facilitate document retrieval. Upon completion of the project, all contents will be backed up on to DVD-ROM discs and provided to the City. We are proposing the use of IBI Groups's Central Desktop is a collaboration platform. It is internet browser based and works on most browsers and operating systems without requiring any downloads or plug- ins. It is based on proven and secure "open source" technologies. The data is stored in a highly secure data center in Pasadena, California. It uses the Akamai's global web acceleration framework for speedy interaction from any part of the globe. IBI's Central Desktop is particularly suitable for project collaboration due to its easily understandable, secure, and web-based interface. Deliverables: 9 Computerized project folder accessible to the City and team members via the internet