URS CORPORATION AMERICAS 7b - Laserfiche WebLink

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work for the project. Any additional tasks deemed necessary by the Consultant shall be clearly identified in the proposal. A. Management and Administration The Consultant is fully responsible for the overall project management, administration and coordination for the project, including but not limited to the following: Management and Coordination — The Consultant shall be the liaison with affected agencies, monitor project progress and maintain project files. Other responsibilities of the Consultant include supervising, coordinating, monitoring and reviewing design for conformance with Caltrans and local agencies standards, policies and procedures. 2. Meetings — Project Development Team (PDT) meetings shall occur on a regular basis with all stakeholders and will be held at the City of Santa Ana. The Consultant shall send out the agenda and any necessary communication documents a minimum of two (2) business days in advance, prepare and distribute meeting minutes, new action items and disposition of previous action items and other communication documents within five (5) business days after the meeting to all attendees and invitees. The Consultant shall identify any additional meetings they deem necessary. Progress Reporting - Progress reports shall be submitted at monthly intervals, indicating progress achieved during the reporting period in relation to the progress scheduled. The Consultant shall provide the City with one (1) copy of the progress report. 4. Project Schedule — The Consultant shall prepare the project schedule in Microsoft Project format utilizing the Caltrans Work Breakdown Structure (WBS). The project schedule shall be updated on a regular basis and distributed at the PDT meetings. B. Research & Data Collection The Consultant shall research and collect information related to the project site, including existing field conditions, as -built plans and record drawings, reports, agreements, right-of- way data, and all future improvement plans adjacent to or affecting the project site. C. Environmental Clearance Preparation The Consultant shall be responsible for reviewing and determining whether the information and analyses from the EIS / EIR and technical reports remains valid. The Consultant shall update any necessary data and prepare all applicable documents to ensure that the environmental documents comply with the requirements of CEQA and NEPA. V. GENERAL REQUIREMENTS A. All work shall be performed in conformance with the latest City of Santa Ana and State of California policies, procedures and standards. B. Consultant shall carry out the instructions received from the City of Santa Ana and shall cooperate with the City of Santa Ana and other involved agencies.