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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 21, 2010 <br />TITLE: <br />CONTRACT AWARD FOR TRAFFIC <br />SIGNAL SYSTEM UPGRADES - <br />PHASES 5, 6, 7, AND 8 (PROJECT NOS. <br />106712, 106713, 106714, AND 106715) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />As Recommended, 0c13 A <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to California Professional Engineering, Inc., the lowest responsible bidder, in <br />accordance with unit bid prices for the base bid plus add -on alternates one, two, three, and <br />four in the estimated amount of $262,836 for construction of Traffic Signal System Upgrades - <br />Phases 5, 6, 7, and 8. <br />2. Approve a Funding Analysis with a total estimated construction cost of $354,700. <br />DISCUSSION <br />The traffic signal management system that controls most of the City's traffic signals is outdated and <br />does not meet current national standards. As a result, there is no service support available for the <br />system. The City has purchased a new traffic signal management system and is now in the <br />process of replacing the existing traffic signal controllers with controllers that are compatible with <br />the new system. These projects will replace 120 controllers and 33 traffic signal cabinets and will <br />provide for a more effective traffic management system (Exhibit 1). <br />The Notice Inviting Bids was advertised on April 2 and 5, 2010, and bids were opened on April 20, <br />2010. A summary of the bid invitations mailed, the bids received, and the bid results follows. <br />Santa Ana Contractors receiving notices: 7 <br />Contractors requesting bidding documents: 11 <br />Bids received: 7 <br />Bids received from Santa Ana Contractors: 0 <br />