Laserfiche WebLink
(2009 CSBG) <br /> EXHIBIT C <br /> (Standard Agreement) <br /> 3. INTERNAL CONTROL CERTIFICATION <br /> Subcontractor shall ensure the establishment and maintenance of a system of internal accounting and <br /> administrative control. This responsibility includes documenting the system, communicating system <br /> requirements to employees, and assuring that the system is functioning as prescribed and is modified, as <br /> appropriate, for changes in conditions. The system of internal accounting and administrative control shall <br /> be attested to within the Subcontractor's independent audit conducted pursuant to this Agreement, and <br /> include: <br /> A. Segregation of duties appropriate to safeguard state assets. <br /> B. Limited access to agency assets to authorized personnel who require these assets in the performance <br /> of their assigned duties. <br /> C. Authorization and recordkeeping procedures adequate to provide effective accounting controls over <br /> assets, liabilities, revenues, and expenditures. <br /> D. Practices to be followed in performance of duties and functions. <br /> E. Personnel of a quality commensurate with their responsibilities. <br /> F. Effective internal review. <br /> 4. CONFLICT OF INTEREST <br /> A. Subcontractor certifies that its employees and the officers of its governing body shall avoid any <br /> actual or potential conflicts of interest and that no officer or employee who exercises any functions <br /> or responsibilities in connection with this Agreement shall have any personal financial interest or <br /> benefit that either directly or indirectly arises from this Agreement. <br /> B. Subcontractor shall establish safeguards to prohibit its employees or its officers from using their <br /> positions for a purpose that could result in private gain or that gives the appearance of being <br /> motivated for private gain for themselves or others, particularly those with whom they have family, <br /> business, or other ties. <br /> <br /> 5. CODES OF CONDUCT <br /> A. Subcontractor shall maintain written standards of conduct governing the performance of its employees <br /> engaged in the award and administration of contracts or subcontracts. No employee, officer, or agent of <br /> the Subcontractor shall participate in the selection, award, or administration of a subcontract supported <br /> by Federal funds if a real or apparent conflict of interest would be involved. Such a conflict would <br /> arise when the employee, officer, or agent, any member of his or her immediate family, his or her <br /> partner, or an organization that employs or is about to employ any of the parties indicated herein, has a <br /> financial or other interest in the firm selected for an award. The officers, employees, and agents of the <br /> Subcontractor shall neither solicit nor accept gratuities, favors, or anything of monetary value from <br /> subcontractors or parties to subagreements. The standards of conduct shall provide for disciplinary <br /> actions to be applied for violations of such standards by officers, employees, or agents of the recipients. <br /> 25~-25 <br /> <br />