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Sarda Ana Police Departineitt Lrteroperabllity Conim i nlcallons Cousidthig, Phase II One Mlsslon. Yount GTSI-10-12549 W.0 • The SPA's overall vision of the project • The validation of proposed schedules, tasks, milestones and deliverables as outlined in the draft Project Management Plan • The process for scheduling stakeholder meetings, as needed or required • The pre-scheduling of Bi-Weekly Status Meetings • The process for the collection of all relevant master plans, studies, needs assessments, prior reports, memos, letters, surveys, FCC documents/ licenses, presentation materials and other information as may be required or deemed relevant • The PMP and approval/ acceptance • The GTSI Team will document, publish and maintain the minutes for all project team meetings and make them available as electronic copies to meeting participants. Upon conclusion of the Project Management Plan and for the duration of the project, project status meetings will be conducted on a bi-monthly (twice per month) or on an as needed and agreed upon basis on the calendar days agreed to at the Project Kick-Off meeting. These status meetings will occur with the SPA Primary POC and will include discussion of the project's overall status, the project schedule, any known or anticipated schedule issues, project risks, financial status and action items. Project Status Reports will document these meetings and can be distributed to the SPA's Project Team to ensure they remain informed of the progress of the project. 2.2 Communications Interoperability Strategic Plan Development The development of a five (S) year Communications Interoperability Strategic Plan (Strategic Plan) will consist of several different Tasks, as outlined below, and would include high-level solutions/recommendations and a phased approach to implementation which would include near, mid and long term goals and objectives. The GTSI Team will conduct several different forms of outreach, to include meetings, personal interviews and electronic data gathering (surveys) with key people within the respective Urban/ Operational Areas within the SPA, in order to determine and establish the operational requirements and needs for the SPA and inform the Urban/ Operational Area representatives of the details of the project. As part of the Strategic Plan development we will gather and analyze documentation such as current plans, MOU's, Mutual Aid Agreements and SOP's to help understand and establish key relationships as they relate to the SPA and we will also examine the requirements laid out in the National Response Framework, CalSC1P, NECP and the NFPA in order to ensure compliance. The SPA Strategic Plan will specifically support the CaISCIP. We suggest that the SPA Primary POC identified in the Project Management Plan actively support this activity so that project communication with the Urban/ Operational Areas can be recognized as coming from the SPA. The outreach effort will provide a basis on which to develop recommendations and options to be approved by the SPA and incorporated into the Strategic Plan. Strategic Plan In coordination with the SPA, the GTSI Team will develop a Strategic Plan, which will serve as a roadmap for a logical, phased approach for: -2- GTSI Coetdential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the tide page of this proposal.