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167-1. L R Santa Ana Pollee Department Interoperabiliry Con C 5 Consulting, Phase II One Mission. Yours. GTSI-10-12549 4.0 The GTSI Team will provide to the SPA a draft Charter with By-Laws for their approval which will enable the SPA to establish a charter and By-Laws which: • Identifies vision, mission, goals and objectives • Identifies the roles and responsibilities of members • Establishes by-laws, voting and membership requirements • Establishes Committee Membership and meeting requirements • Ensures compliance with local ordinances and laws • Establishes and publishes timelines, preliminary funding and the criteria for the prioritization and distribution of grant funds • Establishes a method for measuring and prioritizing all proposed projects competing for funding based on grant governance requirements and ability to meet interoperability criteria at the local, regional, state and federal level • Provides a process that supports and is in accordance with CaIEMA/ CaISIEC and Federal grant procedures and which ensures SPA compliance with grant requirements and timelines ' Establishes a repository for formal agreements QVIOU's, MOA's, JPA's, Mutual Aid Agreements between and within the SPA Coordination and liaison with CaISIEC and attending CaISIEC and CaISIEC State Meetings and providing reports back to the SPA members. 2.5 Governance Structure As indicated in Section 2.4 above, the NECP Objective I and CaISCIP Goal I specifically require the establishment of formal decision making structures and clearly defined leadership roles to coordinate emergency communications capabilities and interoperable communications planning. An integral part of governance which is established and institutionalized in the Charter is the actual governance structure, which reflects the governing body and supporting committees that make up the decision and approval authority for the SPA. The GTSI Team will develop a recommended governance structure supported by a Charter and By-Laws, which meets the requirements established by the NECP, CaISCIP and SAFECOM guidance, based on a working group framework, which includes a centralized decision making authority for the SPA and which will decentralize the local decision making authority for Urban Areas and Operational Areas. The authority of the regional governance structure should be narrow in scope and related only to defined operability/ interoperability communication activities, such as equipment standards, training and evaluation, directives controlling compliance with NIMS/ICS standards, coordination of exercise requirements and managing/ administering the allocation and distribution of grant funds. Typically the governance structure is made up of an executive committee, which is generally considered to be the governing body, and the several committees, usually operational and technical committees, which provide the subject matter expertise and monitor the current state as well as provide recommendations on needed improvement and projects, and ad hoc committees which are designated for specific requirements or needs. The recommended SPA governance structure will consider any unique political, operational or technical issues, be framed in -6- GM Cotfldential and Proprietary. Use or disclosure of the data contained on this sheet Is subject to the restrictions on the title page of this proposal.