Item 17 - Agreement for McFadden Ave. Transit Signal Priority Pilot Project

Home Browse Search

CITY OF SANTA ANA 5 The draft PMP shall be provided to the City of Santa Ana Project Manager for review and input. At the discretion of the City of Santa Ana Project Manager, it may be distributed to project participants at the start of the project. If distributed to project participants, a kick-off meeting shall be held to review the plan requirements within thirty (30) calendar days of contract execution. Monthly Progress Status Reports and Schedule Updates: The consultant shall prepare and submit an initial Project Master Schedule following contract execution. Upon approval by City of Santa Ana, the schedule will become the Project Baseline Schedule. The following elements must be included by consultant in the Baseline Schedule: x Work items and deliverables identified in accordance with a Work Breakdown Structure (WBS) reflecting the requirements of this scope of work developed by consultant and approved by City of Santa Ana. x Work items of third parties that may affect or be affected by consultant’s activities and develop proposed solution. x The Project Master Schedule shall include all data necessary to represent the total project and the critical path shall be clearly identified. x The order, sequence and interdependence of significant work items shall be reflected in the Project Master Schedule. The consultant shall prepare and submit monthly progress reports to City of Santa Ana Project Manager including updates on key milestones, Project schedule, and percent complete detail for each task, particularly worked done during the reporting period. The Project progress and schedule updates shall be reported as Earned Value (percent complete) against the Baseline Schedule. The report will also describe anticipated activities to be undertaken in the next reporting period, and any new or changed, challenges or risks that may affect schedule, scope, and budget. Subtask 1.2: Project Development Team Meetings A Project Kick-Off Meeting shall be scheduled with City of Santa Ana immediately following the contract execution. The meeting will include administrative items, such as progress reports and invoicing requirements, and Project critical path. The consultant shall prepare the agenda and notes following the meeting. The project team members will include City of Santa Ana Project Manager, OCTA and key project stakeholders that will help guide the direction of the study. The consultant shall schedule, coordinate, and attend monthly project development team meetings. The consultant shall prepare meeting materials on project related issues discussed, including agendas, power point presentations, handouts, progress plans, meeting notes and notations for specific or directed follow-up action items. Subtask 1.3: Agency Project Oversight In addition to regular monthly project development team meetings, the consultant shall schedule and attend project-specific coordination meetings, as necessary (estimate minimum of 10 meetings), in this project. Coordination meetings/technical workshops with stakeholders shall be held to discuss issues pertinent to the analysis, configuration, and effects of the project. During these meetings, City of Santa Ana and OCTA, and other key stakeholders may provide directions for the project. The consultant shall prepare meeting materials on technical issues for discussion, including agendas, power point presentations, handouts, progress plans, meeting minutes and notations for specific or directed follow- up action items. The printed format of meeting materials shall be appropriate to the purpose of the meeting