Item 16 - Agreement for Median and Right Landscape and Maintenance

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Median and Right of Way Landscaping Maintenance Services June 3, 2025 Page 2 devices, have further limited the ability to invest in improving and replanting the remaining existing median inventory. This service is intended for maintnenace of the existing landscaping only. It is estimated that the cost to improve barren medians is approximately $750,000 per mile with an annual maintenance cost of approximatley $150,000 for every mile of median landscaping. Furthermore, the main funding source for the median and right-of-way landscaping maintenance program is Gas Tax funding, which has historically proven unreliable due to fluctuations in fuel costs and consumer spending resulting in reduced allocations for maintenance and limiting ability to invest in median improvements. Historically, the annual funding for median landscaping has been about $1.2 million from Gas Tax funding. Due to constant fluctuatuions and decreases in Gas Tax revenues, the Gas Tax budget for this activity in FY 2025-26 is $1,024,000. To mitigate the shortfall in funding, the program will receive $350,000 annually from the General Fund which counts toward the City's Measure M2 required "Maintenance of Effort" street maintenance spending. Additonally, this year in an effort to combine service contracts and to provide more efficient services, this contract will combine weed abatement services of slopes, channels, and vacant lots. The funding source for the weed abatement services will be set at $500,000 from the Environmental Sanitation Funds. Request for Proposals No. 25-058 Request for Proposals (RFP) No. 25-058 (Exhibit 1) was issued on April 4, 2025 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 365 Vendors Notified 4 Santa Ana vendors notified 36 Vendors downloaded the RFP packet 6 Responsive proposals received 0 Proposals received from Santa Ana vendors Local Outreach Efforts The Purchasing Division advertised this project on the City's online bid management and publication system, which directly notified four Santa Ana vendors. Proposals were solicited, opened on May 1, 2025, and evaluated. Six proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City's requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP, and the following summarizes the ranking of all responding firms: