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b-standUp ~ Porkids <br />ORANGE COUNTY <br />Approved by: ___________ _ <br />Signature of Authorized Representative <br />Date: ___________ _ <br />Invoice Submission & Documentation Policy <br />Purpose <br />To ensure transparency, compliance, and accountability in the reimbursement of costs <br />related to WIOA-fund ed work experiences and participant incentives, this policy outlines the <br />documentation required for invoice submiss ion . <br />Scope <br />This policy applies to all WIOA subrecipi ents, partners, and vendo rs who submit invoices for <br />reimbursement of wages, incentives, or other related expenses under the WIOA Work <br />Experience Program. <br />Policy Statement <br />All invoices submitted for reimbursement must be accompanied by appropriate supporting <br />documentation. Incomplete invoices or missing documentation may delay processing or result <br />in denial of rei mbursement. <br />Required Documentation for Invoices <br />When submitting an invoice for reimbursement, the following must be included: <br />Signed Ti mesheets: Must include the participant's name, dates worked, hours wo r ked per <br />day, and supervisor initials/signature for each day. <br />General Ledger Summary: A breakdown of the account entries showing charges to WIOA funds <br />for wages, incentives, or expenses. <br />Paystubs: Copy of the participant's actual paystub reflecting hours worked and wages paid. <br />EXHIBIT 3 <br />  <br />  <br />City Council 10 – 382 7/1/2025