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~tandUp ~ Por kids <br />ORANGE COUNTY <br />a. Documentation of the procurement process, including the Procurement Request <br />Form, quotes, proposals, and justifications, must be maintained in accordance <br />with WIOA guidelines and organizational policies. <br />b. Records should be available for audit and review as part of program monitoring <br />and compliance assessments. <br />6. Procurement Approval <br />a. All procurement requests exceeding $5,000 must be reviewed and approved by <br />the Contract Administrator or Project Manager . <br />b. The approval process will ensure that all procurement actions align with WIOA <br />policies, regulations, and program objectives. <br />c. Upon approval, the procurement can proceed based on the selected method <br />and procurement type. <br />RESPONSIBILITIES <br />• Contract Administrator/Project Manager: Responsible for reviewing and approving <br />procurement requests, ensuring compliance with WIOA regulations, and maintaining <br />records of procurement actions . <br />• Authorized Representative: Responsible for completing and submitting the <br />Procurement Request Form and providing the necessary documentation to support the <br />procurement action. <br />• WIOA Program Staff: Ensure that the procurement is carried out in compliance with <br />this policy and that all required documentation is provided and retained. <br />COMPLIANCE AND AUDIT <br />• The WIOA program is required to comply with all federal , state, and local regulati ons <br />regarding procurement practices. <br />• All procurement actions are subject to audit and must be pe rfo rmed in a manner <br />consistent with 2 CFR Part 200 and applicable WIOA regul ations . <br />EXHIBIT 3 <br />  <br />  <br />City Council 10 – 381 7/1/2025