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Public Works Agency <br />www.santa-ana.org/pw <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />July 1, 2025 <br />TOPIC: Agreement for Janitorial Services at Park Restrooms <br />AGENDA TITLE <br />Agreement with Xanadu Service System for Janitorial Services at Park Restrooms <br />(Specification No. 25-043) (General Fund) <br />RECOMMENDED ACTION <br />Approve agreement with Xanadu Service System for janitorial services at various park <br />restrooms in an amount not to exceed $3,545,568, for a term beginning July 1, 2025 <br />and expiring June 30, 2028, with provisions for two, one-year extensions (Agreement <br />No. A-2025-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Public Works Agency’s Parks, Fleet, Facilities, and Refuse Division (PWA) is <br />responsible for the oversight of maintenance and custodial services at 37 park <br />restrooms. Maintaining clean facilities are essential for public safety. The services <br />provided through the janitorial services contract include three cleanings per day. This <br />routine maintenance includes, but is not limited to, emptying of trash; cleaning of toilets, <br />urinals, and drinking fountains; restocking janitorial supplies; stoppage clearing; and <br />removal of stains, dust, and foreign matter. Additionally, routine janitorial maintenance <br />will include daily pressure-washing services in and around the public restrooms. <br />Furthermore, the proposed contract allows for as-needed janitorial services for City- <br />hosted events with a response time of no more than two hours when requested. <br />Janitorial services for park restrooms and City-hosted events are being solicited <br />separately from general City facility janitorial services due to the varying scope of <br />service and geographical distribution of public park restrooms. <br />Request for Proposals (RFP) No. 25-043 was issued on April 10, 2025 on the City’s <br />online bid management and publication system, PlanetBids. A summary of vendor <br />participation and results are as follows: <br />255 Vendors notified <br />8 Santa Ana vendors notified <br />40 Vendors downloaded the bid packet <br />  <br />  <br />City Council 16 – 1 7/1/2025