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Janitorial Services at Park Restrooms <br />July 1, 2025 <br />Page 2 <br />5 <br />1 <br />3 <br />4 <br />10 Bids received <br />0 Bids received from Santa Ana vendors <br />Local Outreach Efforts <br />The Purchasing Division advertised this project on the City’s online bid management <br />and publication system, which directly notified eight Santa Ana Vendors. Zero Santa <br />Ana vendors downloaded the RFP or submitted a bid for consideration. Proposals were <br />solicited, opened on May 1, 2025, and evaluated. Ten proposals were submitted by the <br />RFP deadline and nine were determined to be responsive to the specifications and met <br />the City’s requirements. The proposal submitted Z&CJS, Inc. was deemed non- <br />responsive due to submitting a proposal without required documents specified in the <br />RFP. An evaluation committee, including Parks and Recreation and PWA staff, <br />reviewed and rated the proposals according to the criteria listed in the RFP, and the <br />following summarizes the ranking of all responding firms: <br />Firm Location Rank <br />Xanadu Service System Los Angeles, CA 1 <br />Ultimate Maintenance Services Lawndale, CA 2 <br />Vested Solutions Palm Desert, CA 3 <br />Premiere Property Preservation, LLC Van Nuys, CA 4 <br />Coastal Building Services, Inc.Anaheim, CA 5 <br />CCS Facility Costa Mesa, CA 6 <br />Base Hill, Inc.Santa Fe Springs, CA 7 <br />UBN Enterprise, Inc.Dallas, TX 8 <br />United Maintenance Services Burbank, CA 9 <br />Staff recommends awarding an agreement to the highest-ranked firm, Xanadu Service <br />System (Exhibit 1). Xanadu has provided janitorial services for the City since 2017 and <br />has demonstrated reliability and responsiveness in providing exceptional value and <br />tailored services. Xanadu currently provides janitorial services to all facilities owned and <br />operated by the City not including park restrooms. Xanadu received the highest overall <br />ranking due to their expert skills, knowledge, and experience to delivering janitorial <br />services for park restrooms. The proposed agreement includes pricing reflective of the <br />scope of the agreement and expected level of service to maintain clean and safe public <br />restrooms throughout our park system. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funds are budgeted in the proposed Fiscal Year 2025-26 budget under the following <br />accounts. Subsequent funding for the renewal options, if exercised, will be included in <br />the proposed budgets for City Council consideration. <br />  <br />  <br />City Council 16 – 2 7/1/2025