Item 12 - Email Security and Cybersecurity Awareness Training

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DocuSign Envelope ID:6E5E583C-AE8C-4945-A183-9F3A4F2397EC 68 Specifically describe any self-audit process or program that you Any vendor hoping to be successful in executing this contract plan to employ to verify compliance with your proposed Contract should clearly demonstrate the ability to manage an with Sourcewell. This process includes ensuring that Sourcewell agreement of this size and scope with all the necessary participating entities obtain the proper pricing, that the Vendor detail and follows all contract's pricing rules, timely reporting, reports all sales under the Contract each quarter, and that the and remittance of fees. With respect to CDWG's Vendor remits the proper administrative fee to Sourcewell. Provide compliance strategy, we have bespoke, proprietary systems, sufficient detail to support your ability to report quarterly sales to which ensure the pricing and freight is compliant per the Sourcewell as described in the Contract template. contract or specific Sourcewell Member pricing agreement. Our compliance approach is a full lifecycle from solicitation to post contract closeout. It starts during the launch process with training all the personnel utilizing the contract, followed by annual training and certifications. In addition, we have internal automated quality checks in place, which track our reporting deadlines and accuracy commitments. We also have previously partnered with Sourcewell in providing training to CDWG sellers and intend to do so when awarded the new contract. For service engagements, our contract lifecycle management system automatically routes Statements of Work to the Contracts team to ensure the pricing is compliant with hourly rates and commitments, as stated. CDWG and Sourcewell also have regular cadences where, among other items, any issues are addressed, discussed, and tracked. CDWG has a dedicated and highly experienced Program Management team, which manages our Sourcewell contracts. Mandi Maricque is the contract manager and is responsible for the Sourcewell portfolio. Mandi is supported by three dedicated contract administrators. In addition, due to the importance of the Sourcewell contract within CDWG, there is a high level of engagement from senior leaders within the organization. Collectively, the team managing Sourcewell's contracts have 80 years of experience. The team is also responsible for working with Sourcewell Members to ensure proper understanding of the contract's terms and benefits, pricing, and range of offerings. CDWG has held a Sourcewell contract for the last 20 years as an organization; CDWG coworkers are well trained on compliance matters related to the Sourcewell contracts. The Program Management team is solely responsible for ensuring Sourcewell Members have access to the agreement. Monthly reviews are done to ensure all participating entities have access to the contract. Sales teams are trained to send any Sourcewell Member add-requests to the SourcewellContracts@cdwg.com inbox. These actions help to drive growth under a robust governance framework. CDWG has successfully met all reporting requirements and deadlines under the Technology Catalog Solutions #081419- CDW (Incumbent Contract). CDWG is confident we can continue to meet and/or exceed requirements under this RFP. Bid Number: RFP 121923 Vendor Name: CDW Government LLC