Laserfiche WebLink
Enterprise Resource Planning System Software and Implementation Services <br />July 15, 2025 <br />Page 3 <br />7 Vendors notified <br />0 Santa Ana vendors notified <br />7 Vendors downloaded the RFP packet <br />5 Proposals received <br />Proposals were opened on February 14, 2024 and evaluated. The five proposals <br />submitted by the RFP deadline were all determined to be responsive to the <br />specifications and met the City's requirements. A selection team consisting of staff from <br />the IT Department (IT), the Finance and Management Services Agency (FM), and the <br />Human Resources Department (HR) evaluated the proposals, participated in half -day <br />demonstrations, and subsequently short-listed the top two candidates to continue in the <br />process. The top two candidates then participated in scripted, week-long, proof -of - <br />capability demonstrations and responded to a Request for Clarifications, which included <br />requests for their best pricing as well as other desired contracting terms and conditions. <br />After careful consideration, the Graviton Consulting Services Inc. proposal to implement <br />the Oracle Fusion Cloud ERP application was the top ranked proposal by the selection <br />team. All five proposing firms' rankings according to the criteria listed in the RFP are as <br />follows: <br />Implementing Vendor Name/Product <br />Location <br />Rank <br />Graviton Consulting Services Inc./Oracle <br />Fusion Cloud <br />Sacramento, CA <br />1 <br />Cognizant Solutions (Collaborative <br />Solutions)/Workday <br />Teaneck, NJ <br />2 <br />Avaap USA LLC/Workday <br />Columbus, OH <br />3 <br />Tyler Tech nolog ies/T ler EERP <br />Yarmouth, ME <br />4 <br />RPI Consultants/Infor Cloud Suite <br />Baltimore, MD <br />5 <br />The selected Oracle Fusion Cloud application is a true best of breed, cloud -based, <br />Software as a Service (SaaS) product that will help the City to support business <br />transformation, reduce risk from legacy systems, reduce manual processes, provide <br />robust reporting capabilities, and meet the changing future demands of the City. Having <br />a common foundation across applications provides the standardization that will allow <br />the City to grow over time and see savings quicker by reducing redundant systems and <br />streamlining processes. Oracle's Cloud solution provides shared technology, a common <br />modern user interface, a secure unified data model, and universal easy -to -use reporting <br />and analysis. The City expects to replace multiple stand-alone systems with this single <br />solution. <br />The City will be purchasing the Oracle Fusion Cloud subscriptions through Graviton as <br />a reseller in order to align license purchases with the system implementation plan and <br />to accommodate the City's requested terms and conditions (see Exhibits 2, 3, and 4). <br />City Council 9-3 7/15/2025 <br />