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City of Santa Ana, CA RFP No. 23-132 ERP System, Including Implementation Services <br />4 ERP System Requirements <br />4.1 Required Functionality <br />The City is seeking a highly integrated system that can serve as many of the City's various department's <br />needs as possible. Table 5, Required Functionality, identifies the solution functionality that is required to <br />be supported by any solution proposed in response to this RFP; if such solution does not offer the <br />specified functionality directly, a 3rd party solution with which the proposed solution has been <br />previously, successfully implemented in a comparable project for another public sector client must be <br />proposed. <br />Table 5 — Required Functionality <br />I•I <br />IL u.� . <br />General Ledger (GL) / Accounting <br />Employee Master File <br />Budgeting, including Position Control <br />Recruiting <br />Procurement / Purchasing <br />Onboarding <br />Accounts Payable <br />Benefits Administration / Open Enrollment <br />Accounts Receivable / General Billing <br />Leave Administration <br />Vendor Management <br />Learning Management <br />Cash Receipts / Cashiering <br />Performance Management <br />Capital Asset Management <br />Training and Certification <br />Grant Management <br />Personnel Actions <br />Inventory Management <br />Employee Self Service <br />Contracts Management <br />Time and Attendance <br />Payroll Processing / Administration / Management <br />Separation / Off -boarding <br />Bank Reconciliation <br />Financial Statements/Reporting <br />Project Accounting <br />4.2 Additional System Functionality <br />The City is interested in adopting modern, automated tools that support financial and human resources <br />best practices. Key functionality in these areas would include, but not be limited to: dashboards, mobility, <br />employee portal with electronic time reporting, vendor portal, workflow, robust inquiry and reporting <br />capabilities, etc. Specific functional requirements have been provided in Appendix A— Requirements. <br />4.3 Required Interfaces <br />Table 6, Required Interfaces, identifies several additional systems in use across the City for which <br />interfaces with the replacement financial and/or human resources management systems will be required. <br />Vendor proposals should identify each of these required interfaces and include the necessary work effort <br />related to and cost of these interfaces; a detailed list of system integration requirements is included in <br />Appendix A — ERP Requirements. <br />8-1 11 <br />City Council 9 — 18 7/15/2025 <br />