Laserfiche WebLink
(9)EXHIBIT 1 <br />of any other related action which is required, suggested, or otherwise deemed appropriate <br />as an end product of this Agreement. Therefore, Contractor is precluded from contracting for <br />any work recommended as a result of this Agreement. <br />E. CONTRACTOR'S EXPENSE <br />Pre -Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to <br />entering into a formal Agreement. Costs of developing a response to this RFP, are entirely <br />the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. <br />Pre -contractual expenses are not to be included in the cost proposal. Pre -contractual <br />expenses include, but are not limited to, preparation of the proposal, submission of the <br />proposal and additional information, attendance at pre -proposal conference, negotiating any <br />matter related to this RFP with City, and/or any other expenses incurred by the Proposer <br />prior to the date of award and execution, if any, of the Agreement. <br />Other Expenses: The Contractor will be responsible for all costs related to photo copying, <br />telephone communications, fax communications, overhead, travel, and parking while on City <br />sites during the performance of work and services under this Agreement. <br />F. CONTRACTOR'S PROJECT MANAGER/KEY PERSONNEL <br />Except as formally approved by the City, the key personnel identified in Contractor's proposal <br />shall be the individuals who will actually complete the work. Changes in staffing must be <br />reported in writing and approved by the City. The City shall have the right to require the <br />removal and replacement of the Contractor's Project Manager and key personnel under the <br />awarded Agreement. The City shall notify the Contractor in writing of such action. The City <br />is not required to provide any reason, rationale, or additional factual information if it elects to <br />request any specific key personnel be removed from performing services under the awarded <br />Agreement. The City shall review and approve the appointment of the replacement for the <br />Contractor's personnel. Said approval shall not be unreasonably withheld. <br />Standards of Conduct: Contractor's personnel shall be courteous and maintain good working <br />relationships with all stakeholders, state or outside agencies, community members, other <br />team members and staff within the City. <br />G. COST PROPOSAL <br />The awarded Contractor agrees to provide the purchased services at the costs, rates, and <br />fees as set forth in their Cost Proposal in response to this RFP. No other costs, rates or fees <br />shall be payable to the awarded Subcontractor for implementation of their proposal. <br />H. DATA RETENTION <br />Contractor shall be responsible for retaining data, records, and documentation for the <br />preparation of required items. These materials shall be made available to and as requested <br />by City. <br />All materials, documents, data or information obtained from the City Data files or any City <br />medium furnished to Contractor in the performance of an awarded Agreement will at all times <br />remain the property of the City. Such data or information may not be used or copied for direct <br />or indirect use by Contractor after completion or termination of this Agreement without the <br />express written consent of the City. All materials, documents, data or information, including <br />copies, must be returned to the City at the end of the Agreement. <br />All data, documents and other products used, developed, or produced during response <br />preparation of the RFP will become property of the City. All responses to the RFP shall <br />