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00OUSI9n E(Mlope ID:72A9163B-SE.AI.46FE-AC DO-1465711387604 <br /> security safeguards in this Agreement to all Contractor Staff. Three (3) or more <br /> security reminders per year are recommended; <br /> HL Maintain records indicating each Contractor Staffs name and the date on which <br /> the privacy and security awareness training was completed; <br /> Iv. Retain training records for a period of three (3) years after completion of the <br /> training. <br /> b. Employee Discipline. <br /> L Provide documented sanction policies and procedures for Contractor Staff who <br /> fall to comply with privacy policies and procedures or any provisions of these <br /> requirements. <br /> H. Sanction policies and procedures shall include termination of employment when <br /> appropriate. <br /> c. Confidentiality Statement. Ensure that all Contractor Staff, accessing, using or disclosing <br /> PII, sign a confidentiality statement (provided by the County). The statement shall be <br /> signed by Contractor staff prior to accessing PIE and annually thereafter. Signatures may <br /> be physical or electronic.The signets statement shall be retained for a period of three(3) <br /> years. <br /> The statement shall include at a minimum: <br /> L General Use; <br /> ii. Security and Privacy Safeguards; <br /> ili. Unacceptable Use;and <br /> iv. Enforcement Policies. <br /> d. Background Screening. <br /> i, Conduct a background screening of a Contractor Staff before they may access Pill. <br /> H. The background screening should be commensurate with the risk and magnitude <br /> of harm the employee- could cause, More thorough screening shall be done for <br /> those employees who are authorized to bypass significant technical and <br /> operational security controls. <br /> iii. The Contractor shall retain each Contractor Staffs background screening <br /> documentation for a period of three (3) years following conclusion of <br /> employment relationship, <br /> 4. MANAGEMENT OVERSIGHT AND MONITORING <br /> ING <br /> To ensure compliance with the privacy and security safeguards in this Agreement the County <br /> shall perform the following: <br /> 3 <br />