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APPENDIX VI <br />CONTRACTS FILE ORGANIZATION SYSTEM <br />Italics indicates documentation specific to Caltians and federal projects. Hold Italics indicates party responsible for generating <br />farms and parties to receive farms. IA = Caltrans IndependentAssurance: MAT = Materials Lab <br />No. ;title <br />!Contents <br />1 <br />lProject Personnel <br />Caltrans Form GEM-0101. "Resident Engineer's Report of <br />Assignment: Attendance Report, Overtime Records, Monthly Time <br />Sheets, Overtime Requests and Auflia¢atians, Absence Requests, <br />Personnel Transfer Records, Personnel Roster, Travel Expense <br />Claims and Records, Individual Personnel File. <br />Correspondence <br />Correspondence from Contractor, including transmittals, letters, <br />a <br />Froin Contractor <br />emails, etc. Include RFI cover letters; RFls to be filed In Cat 19 <br />To Contractor <br />Correspondence to Contractor, including transmittals, letters, emails, <br />correct -stop work notices, final nchli etc. <br />From Design <br />Correspondence from Design <br />To Design <br />Correspondence to Design <br />General <br />Correspondence with any party other than Contractor or Design, <br />inaludin other agenries consultants and the public <br />County foi ri. or :. "EM-2701 <br />Weekty Statement of Working flays <br />Materials Data <br />a <br />Certacate of Proficiency <br />Calbans Form MR-0111. Lists personnel certified to pelbim lab Bests. <br />!nS far to F11e <br />b <br />Independent Assurance Sampling and Testing <br />Cat&ans Form MR-0142.' Sues which bid items requke independent <br />QA sam lin Itestin I: . fA to MAT <br />_ <br />Report of Witness Tests <br />Caltians Form MR-0103: Lists IA test procedure. sample source, <br />samplefItester, and results. 1A to MA T. Include subcategories as <br />fprclectAcceptance Test Results and InMal Tests <br />needed for differenttypes of tests (D-Load , etc.). <br />Results of initial and acceptance testing (AT). Include additional <br />subcate orles as needed. <br />d-1 <br />Concrete Streit h <br />MAT to lnspector <br />d-2 <br />Soil Compaction <br />MAT 10 Ins tar <br />d <br />Asphalt Concrete <br />MAT to Inspector <br />dA <br />2Amg2LO Base <br />MAT to inspector <br />e <br />Project Independent Assurance Tests <br />Results of lodependent Assurance Tests (IA7). lA to MAT <br />IF <br />Report of Comparison Between Independent <br />Calirans Form MR-0104: States whether corrobore Yon between IA <br />Assurance Tests (IA T) and Acceptance Tests <br />and AT is Good, Farr, or Poor for a given test procedure. IA to MAT <br />g <br />Summary of Independent Assurance Testing <br />CaltranEF-orm MR-0105: Summarizes information #,om forms in <br />Ce and 4t. lA too MAT <br />h <br />Notice of Materials robe Used <br />CaltranCFM-3101: Lists type and source of material <br />accomsubmittals . Contractor to Ins ctor <br />i <br />Notice of Materials to be Furnished <br />Cattrans Form MR-0608- Informs all parties that Caltrans Office of <br />Materials Engineering and Testing Seivices will inspect and release <br />material before it is sen t to jobsite. Contractor to Vendor <br />j <br />Notice of Materials to be Inspected <br />Caltrans Form MR-0028: Used by METS to assign inspection duties. <br />Lists bid item it, inaterial. and source. Inspector to MAT <br />k <br />Report of Inspection of Material <br />Ca&ans Form MR-0029Conferms that material has been Inspected. <br />Inspection release tags (ar other form of identification) attached by <br />inspector. Inspector to MA T <br />l <br />Field Labors Assistant Reports <br />Reports filed by project's materials tester. MAT to 1A <br />m <br />Certificates of Compliance <br />Car t icafes signed by QC manager. See Ca&ans Standaid <br />Specifications (latest edition) for additional requirements. Inspector <br />to Rle <br />n <br />Material Testing Summary Log <br />Summary log for each malenal requiring mutiple sampling and testing <br />as defined in Cancans "Frequency Tables". As specified in Calhans <br />LAPM Section 16.14. "Quaiity Assurance R!ogram". MAT to <br />Inspector to Rle <br />Material Tickets <br />Inspector to File <br />Page 22 of 25 Quality Assurance Plan 2019 <br />