Item 08 - Newhope Library Renovation Project

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representations by businesses regarding their status as minority and femalo business•enterprises in lieu of . . an independent investigation. II. • CITY'S 013 LIGATIONS A. Payment of Funds.- On-July 1, 2022, the CITY was allocated $5,089,771 for fiscal year 2022- 2023 from the United States- Department of Housing and Urban Development ("IUD'') Community , Development Block Grant("CDBG")Entitlement Program. CITY agrees to pay to-SU:BRECIPIENT when, if'arid to the extent federal funds:are received a sum not to exceed FWE III.1 AED SIX THOUSAI` D, :TWO HUNDRED) FIFTY Dollars P06,250) for SIJBMCIPIENT'S performance in accordance with the .Budget attached hereto-as "Exhibit B" during the period of this Agreement. Payments shall.be triade to SUBRECIPIENT through fhb submission of invoices/reimbursement requests, CITY shall•pay such invoices/reimbursement requests within thirty(30) days after receipt thereof provided CITY is satisfied-that such expenses-have been-incurred and documented.within the scope•and provision of this Agreement and that SUBRECIPIENT is in compliance with the terms and conditions of this Agreement.-Failure to provide dny of the required documentation and reporting will cause CITY to • . withhold all or a portion of a request for reimbursement, or return the entire reimbursement paclage to SUBRECIPIENT, until such-documentation'and reporting has been received and approved by CITY. Dociumutation may include, but is not limited-to true copies of invoices, receipts, canceled checks,bank . statements, credit card statements, procurement documentation for goods or sorvices, timesheets, payroll records,benefit statements, agreements, contracts,gar documentation pertaining to costs for subcontractors, and/or other documentation supporting and evidencing how the CDBCr FUNDS have been expended during the applicable quarter. B. Audit of Account, CITY shall include an audit of the account maintained by SUBRECIPIENT in CITY's annual audit of all CDBG•FLINDS in accordance with Title 24 of the Code of Federal Regulations and other applicable federal laws and regulations. C. Common Rule, Pursuant to 2 CFR 200.328(a),the CITY-manages the day-to-day operations of each grant and subgrant supported activities. CITY staff has detailed knowledge of the grant program requirements and-monitors grant and subgrant supported activities to assure compliance with Federal requirements. Such monitoring covers each program, function and activity-and performance goals are reviewed periodically, - D. Environmental Review: In accordance with 24 CFR 58, the CITY is responsible for undertaking environmental review'and• maintaining; environmental"review records for each applicable project. E. Performance Monitoring: CITY shall monitor the.performance.of'STJBRECIPIENT against goals and performance- standards required herein, The, SUBRECIPIENT shall be responsible to accomplish the levels of performadoe-as set forth-ins Exhibit A and report such measures'quarterly to'tht . CITY. If the SUBRECOENT estimates such--goals will not be met, the.SUBRECIPMNT-i's to 0011tact the CITY, at which time the MY,Will determine if any adjustments to the grant award is appropriate. Substandard performance as- determined by- the CITY will constitute non-compliance with this Agreement. Should the CITY determiae:that the SUBRECIPIENT has. not performed its c lil gatitkis'•as :stated.in this contract in a satisfactory--manner;.or if the CITY determines' t iVsuffioient.$ tpportiiag•: information has been submitted, the. UT'Y shall notify the SUBRECIPfEM in' writing of lts determination specifying in full detail the objections which it has to the SUBRECIPIENT's performance, If'action'to correct such substandard performance is not taken by the SUBRECIPIENT after being. 8