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Subgrantee Subgrantees must prepare and submit performance reports to the state for <br />Performance the duration of the grant performance period, or until all grant activities <br />Reports are completed and the grant is formally closed by CalEMA. Subgrantees <br />must complete a Biannual Strategy Implementation Report (BSIR) using <br />the DHS/FEMA Grants Reporting Tool (GRT) <br />http://www.reporting.odp.dhs.gov. <br />Failure to Periodic reporting is required by the grant. Subgrantees who miss a <br />Submit single reporting deadline may receive a letter addressed to their <br />Required Board of Supervisors informing them of the failure to report. County <br />Reports Operational Areas and Tribal Native Americans who fail to report <br />twice in a row may have subsequent awards reduced by 10% until <br />timely reporting is reestablished. UASI's shall have a "hold" placed <br />on any future reimbursements. <br />Monitoring Corrective Action Plans - The Monitoring and Audits Unit (MAU) is <br />Subgrantee actively conducting monitoring visits, both desk review and on-site, <br />Performance among subgrantees. Many of these jurisdictions receive "findings" that <br />necessitate a Corrective Action Plan (CAP) on their part. Those <br />subgrantees who fail to submit a CAP as required shall have a "hold" <br />placed on any future reimbursements until the "finding" is resolved. <br />The state is currently conducting a program of sub-grantee monitoring. <br />The monitoring will be conducted on the subgrantees administrative, <br />programmatic and fiscal management of the grant(s). <br />These reviews may include, but are not limited to: <br />• Eligibility of expenditures. <br />• Comparing actual subgrantee activities to those approved in the <br />subgrant application and subsequent modifications, if any. <br />• Ensuring that advances have been disbursed in accordance with <br />applicable guidelines. <br />• Confirming compliance with: <br />o Grant Assurances; Information provided on performance <br />reports and payment requests; and Needs and threat <br />assessment and strategies. <br />Note: It is the responsibility of all subgrantees to monitor and audit the <br />grant activities of their subrecipients. This requirement includes. but is <br />not limited to. on site verification of grant activities as required. <br />FY09 California Emergency Management Agency Page 16