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Public Works Water and Facilities Electrical Components Supplies <br />November 4, 2025 <br />Page 3 <br />5 <br />4 <br />0 <br />6 <br />Santa Ana Municipal Code, Section 2-807(c), authorizes the City to make non-bid <br />purchases of services, supplies, materials, and equipment in situations where no bids <br />are received. Staff researched available procurement options and product offerings in <br />the market and contacted the four vendors who submitted bids for IFB 25-091 on July <br />17, 2025. Staff determined that the electrical supplies offered by All-Phase Electric <br />Supply, B&K Electric Wholesale, USMILCOM, Inc, and Royal Wholesale Electric meet <br />the Public Works Agency’s needs. All four vendors agreed to honor their original bid <br />pricing without needing to re-bid the contracts as allowed by the Municipal Code and <br />submitted the necessary forms required by the City. <br />To ensure that staff have the necessary electrical materials, supplies, and software <br />support, staff is recommending accepting bid prices submitted under IFB 25-091 and <br />awarding aggregate purchase order contracts to All-Phase Electric Supply, B&K Electric <br />Wholesale, USMILCOM, Inc. and Royal Wholesale Electric. All four vendors have agreed <br />to hold pricing through November 3, 2026. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds are budgeted and made available in the following accounts for Fiscal Year 2025- <br />26. Subsequent funding for the extension options, if exercised, will be included in future <br />proposed budgets for City Council consideration. <br />Fiscal <br />Year <br />Accounting <br />Unit- <br />Account # <br />Fund <br />Description <br />Accounting Unit, <br />Account Description <br />Amount <br />Current Budget <br />06017640- <br />63001 <br />Water Water Utility Water <br />Production & Supply, <br />Miscellaneous Operating <br />Expenses <br />$100,000 <br />01117651- <br />63200 <br />General <br />Fund <br />Park Maintenance, <br />Operating Materials & <br />Supplies <br />Buildings/Grounds <br />$33,333 <br />2025-26 <br />(November <br />– Jun) <br />07417655- <br />63200 <br />Civic Center <br />Maintenance <br />Civic Center <br />Maintenance, Operating <br />Materials & Supplies <br />Buildings/Grounds <br />$6,667 <br />Future Budget <br />2026-27 06017640- <br />63001 <br />Water Water Utility Water <br />Production & Supply, <br />$150,000