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Public Works Water and Facilities Electrical Components Supplies <br />November 4, 2025 <br />Page 2 <br />5 <br />4 <br />0 <br />6 <br />supplies at the City’s Corporate Yard to support both routine maintenance and emergency <br />repair efforts. This readiness helps minimize service disruptions and ensures timely <br />response to infrastructure issues. The proposed contracts allow staff to source electrical <br />components and supplies from multiple local vendors ensuring access to products <br />needed at competitive prices. <br />An Invitation for Bids (IFB) No. 25-060 was issued on May 6, 2025, on the City’s online <br />bid management and publication system, PlanetBids. A summary of the vendor <br />participation is as follows: <br />411 Vendors notified <br />0 Santa Ana vendors notified <br />21 Vendors downloaded the bid packet <br />0 Responsive bids <br />0 Responsive bids received from Santa Ana vendors <br />Zero bids were submitted by the IFB deadline of June 3, 2025. <br />A second IFB No. 25-091 was issued on June 19, 2025, on the City’s online bid <br />management and publication system, PlanetBids. A summary of the vendor participation <br />is as follows: <br />475 Vendors notified <br />15 Santa Ana vendors notified <br />18 Vendors downloaded the bid packet <br />0 Responsive bids received <br />0 Responsive bids received from Santa Ana vendors <br />Four bids were submitted by the IFB deadline of July 17, 2025. However, the bidders <br />failed to submit required bid certification forms and therefore all were determined to be <br />non-responsive to the City requirements based on this technicality. <br />A third IFB No. 25-110 was issued on August 5, 2025, on the City’s online bid <br />management and publication system, PlanetBids. A summary of the vendor participation <br />is as follows: <br />373 Vendors notified <br />15 Santa Ana vendors notified <br />14 Vendors downloaded the bid packet <br />0 Responsive bids received <br />0 Responsive bids received from Santa Ana vendors <br />Zero bids were submitted by the IFB deadline of August 20, 2025.