Item 16 - Agreement to Conduct the Vision Zero Plan Update

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SANTA ANA VISION ZERO PLAN UPDATE | 13 ProPoSed WorK PLAn/UnderStAnding oF need E Project Understanding KTUA recognizes the City’s commitment to enhancing safety for residents and visitors by im- proving transportation facilities for all users. The goal of the Vision Zero Plan Update is to revise the recently completed Vision Zero Plan (2024) by incorporating new policies aimed at increasing safety across all modes of transportation, as well as outlining programs and projects for imple- mentation. This update also includes the addition of seven new corridors, as directed by the City Council, along with expanded outreach in each of the six wards. The following scope of work details the tasks and deliverables associated with this project. TASK 1: PROJECT MANAGEMENT 1.1 Kickoff meeting Within the first month from the issuance of the Notice to Proceed, KTUA will schedule and facilitate a virtual kick-off meeting . KTUA will prepare the agenda and the meeting notes . Recommended objectives for the kickoff meeting may include, but not limited to: • Establish communication channels and protocols • Review project objectives • Refine project work plan and schedule • Identify known preliminary issues • Develop ideas and strategies for community engagement • Develop a list of background data/plans to request and review 1.2 Project coordination KTUA will interface with City staff and other agencies as necessary, as well as encourage their participation in discussions and presentations with the wider design team at periodic milestones wherever deemed necessary . Feedback from City staff and other agencies is important to meet the goals of the periodic project milestones to ensure a timely progression of the project from inception to the final deliverable . The following activities will be antic- ipated once the Notice to Proceed (NTP) is authorized and as the project progresses: • Project Kick-off Meeting • Monthly Project Development Team (PDT) Meetings • Six (6) Community Meetings (one community meeting at each City’s Ward) • Project Schedule Management • Monthly Progress Reports • Monthly Cost Accounting • Quality Assurance / Quality Control Up to 12 monthly PDT Meetings are especially important to provide opportunities to comment and make course-cor- rection on interim deliverables that KTUA will prepare . KTUA will prepare, update, and provide City staff with action items prior to meetings . City staff will be participat- ing and guide the development of the SAVZ Plan Update throughout the process . TASK 1 DELIVERABLES: • Meeting agendas, meeting minutes, updated schedules, invoices, and monthly progress reports TASK 2: DATA COLLECTION 2.1 data collection KTUA will collect data that will include, but not be limited to: traffic counts, collision data from the past ten years using the City’s Crossroads dataset, 85% tile posted speed limits, lane configurations, street classifications, traffic citations, street lighting, trees, transit stops, transit boarding/alighting, street crossings, and adjacent land uses . KTUA has many of these datasets in-house from work on the previous Com- plete Street and Active Transportation Plans, which will ex- pedite this process . Data collected from the existing Santa Ana Vision Zero Plan may be utilized, as needed . TASK 2 DELIVERABLES: • Technical Memorandum of data collection summary TASK 3: COMMUNITY OUTREACH SURVEYS AND STAKEHOLDER ENGAGEMENT 3.1 develop community engagement Plan Long-time outreach partner Latino Health Access (LHA) will develop an Outreach and Engagement Plan (O&E Plan) outlining the selected approach to community outreach throughout the project . The O&E Plan will identify, and match outreach strategies based on stakeholder communication needs and their appropriate level of engagement . The O&E Plan will include key messages, schedules, and descrip- tions of outreach activities and opportunities, with emphasis placed on engagement methods to drive attendance at the workshops . The O&E Plan will describe the use of social media engagement opportunities and language translation/ needs, among other elements . The team will: • Develop key messages • Develop a stakeholder contact information database • Establish meeting dates and create materials, then disseminate meeting notice flyers via e-mail to neigh- borhood associations, community-based organizations, youth groups, schools, and churches for distribution to their members, per the O&E Plan; make follow-up phone calls to key organizations to confirm receipt, ask organi- zations to post on their websites and distribute through their social networks