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Use or disclosure of data contained in this page is subject to the restriction on the title page of this proposal. <br />ironmountain.com | 1.800.899.IRON (4766) Page 5 of 18 <br />Public Sector Master SOW Form Rev. 5/21/2024 <br /> <br />Preparation <br />Document Preparation Requirements <br />Document preparation includes the removal of all fasteners and bindings, flattening bent corners, document orientation, <br />making minor repairs, repositioning of smaller documents, inserting applicable separator sheets and tearing tri-folds when <br />necessary. <br /> <br />Document Prep Performed By <br />Documents will be prepared by Iron Mountain prior to digitization according to the details outlined in the following section. <br />▪ This project has been identified as requiring standard preparation. Standard preparation is defined as having <br />moderately fastened documents (<1 fastener per 5 pages); 95% bond paper, remaining office-type documents; <br />95%+ standard size (5% other); and <1% requiring repair or mounting to carrier sheet. <br />▪ The documents for digitization are in good condition. <br /> <br />Separation Details <br />▪ Separation will be at the file & document levels for the backfile digitization. <br />▪ Separation will be achieved by inserting standard Iron Mountain separator sheets. <br />▪ Iron Mountain will insert the applicable separator sheets. <br />▪ Iron Mountain will maintain the order of the documents in a given box, digitizing from the first page to the last <br />page. We will not rearrange the documents prior to digitization. <br /> <br />Disposition of Originals <br />▪ The documents post digitization will be inbound to the Iron Mountain Record Center for safekeeping until the <br />destruction approval notification has been received from the Customer. All standard storage pricing would apply. <br /> <br />Digitizing <br />Digitizing Requirements <br />This section outlines the setup of the scanner and related functions for all hard copy digitization. All digitizing will be <br />performed in duplex mode set with automatic blank page deletion at 5kb or less per page. Images over 5kb that contain <br />no appreciable information will not be considered rejects. <br />Iron Mountain standard digitizing features, including deskewing, automatic brightness, density and threshold settings, <br />despeckle, auto orientation and edge cleanup, are done through an automated process. The output of the automated <br />process will be accepted as is unless otherwise noted in the Quality Assurance section. <br /> <br />Digitizing Details <br />▪ Section 1 documents will be digitized in color, remaining Sections 2-6 will be digitized in black and white. <br />The scanners used for this project will have the following capabilities: <br />▪ Production (Automatic Document Feed) <br />EXHIBIT 2