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4LEAF, INC. <br /> GON'_nTP•-C TII)N MAP!\,E.MENT PL4',CHECK <br /> 1NSFE,:rlOdv PL'1jNl;,G 'LV{l E E'1 F)r•"t_EM1IEr'f <br /> QA/QC Review Process <br /> Task 1 -Project Tracking Set-up <br /> The first step of our process will be to set up the project in our system to enable both 4LEAF and the City to track <br /> the progress of the review. Our plan tracking procedures are designed to track each submittal throughout the <br /> review process and maintain accurate and comprehensive records for each submittal. <br /> Task 2 -Complete Submittal Review <br /> Upon receiving the plans from the City, 4LEAF will triage (preliminary plan review performed by 4LEAF plan <br /> review project lead) the submittal to verify that the submittal received is complete (i.e., all pertinent plans, <br /> calculations, reports, and other related documents) in order that we can begin our review. If the submitted <br /> package is incomplete, we will communicate with the City to discuss the deficient documents needed to proceed <br /> with our review. <br /> Task 3 -Plan Review Assignment <br /> After the triage process is performed and a complete package is verified,the project will be assigned to the most <br /> qualified Plans Examiner and a turnaround time will be established. We will log each application into our <br /> database the same day the plans are received to assure that they are routed in a timely manner and to allow for <br /> daily project tracking. <br /> Task 4 -Plan Review <br /> 4LEAF will provide the project contact (Developer, Contractor, Architect, or Engineer) desired by the City with a <br /> list of any items needing correction and clarification to comply with applicable building codes, ordinances, and <br /> regulations. A correction list will be created based on the missing codes and ordinances. <br /> Task S - Quality Control <br /> Prior to submitting the plan review correction list to the City,the designated plan review project lead will review <br /> the correction list for adherence to applicable codes and ordinances as well as for accuracy and completeness. <br /> After completion of our quality control review a correction list will be e-mailed to a designated staff member at <br /> the City or as directed by the City. The correction list and a 4LEAF transmittal form will include the following <br /> information: a description of the work, type of construction, occupancy group,square footage, number of floors, <br /> and sprinkler requirements. <br /> Task G -Plan Review Rechecks <br /> Plans received for rechecks will be reviewed for conformance. Our goal is to actively work with the designers to <br /> resolve all unresolved issues after our second review. If it appears that there are complicated issues that might <br /> cause a project to go beyond our second review, we will communicate directly with the designer to resolve <br /> these concerns. <br /> Task 7 - Project Approval <br /> Once the final plan reviews are completed and ready for approval, 4LEAF will organize the plans and supporting <br /> documents per the City processing requirements and return them to the City, along with our letter of <br /> completion. <br /> Qualifications to Provide Professional Consulting Services to the City of Santa Ana Page IS <br /> Section 4.2:Scope of Work-Plan Review October 3,2025 <br />