Item 26 - Agreement for Data Analytics and Visualization_20251126164046995

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Data Analytics and Visualization Services December 2, 2025 Page 2 equipped to provide statistics and other information to the community and elected officials. The Peregrine system includes tools to do longitudinal analysis to measure how crime and other quality of life issues change over time. The system can provide information based on geography such as Council wards or neighborhood associations. These analytical tools will also enhance the Department's leaders' ability to make strategic, data -driven decisions. Data Sharing Platform The Police Department will be able to share data with local law enforcement agencies, which will allow it to leverage information from other agencies in its efforts to solve crimes. Other local agencies will be able to build off of the work done by the Santa Ana Police Department in their investigative efforts. Many of these key data sources from neighboring agencies are only available through Peregrine. Two examples of these are mug shots from the Orange County Jail and crime reports from the Anaheim Police Department. This will help prevent criminals from eluding capture by simply crossing a city boundary. The Department will retain full control over with which agencies it shares data and can ensure that State law and City policies are followed. The Police Department is proposing to execute a three-year agreement with Peregrine for the professional services to upload Santa Ana Police data into the platform as well as access to all of the platform's tools for $760,200. This amount includes integration of current Police Department data sources such as Computer Aided Dispatch, RMS, Axon's Evidence.com, JMS, etc. This agreement allows for two optional one-year extensions at an additional cost of $529,830. An additional $100,000 is included for unanticipated data sources that may need to be added to the system in the future, for a total not to exceed amount of $1,390,090. An unanticipated data source may occur if the department changes any of its current systems, i.e. switching from the existing RMS to a new RMS. The Peregrine system was selected as a sole source purchase. Santa Ana Municipal Code, Section 2-807(d), authorizes the City to make non -bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the data visualization and analysis system offered by Peregrine Technologies meets the Police Department's specifications. Peregrine has proprietary, patented algorithms for de -duplication and merging of data, which will automatically clean the data to enhance its value for searching and analysis. Further, the system has existing integration capabilities for the primary systems used by the Police Department, thereby substantially reducing the time and effort to provide a usable solution. Finally, this system is already in use in a number of local law enforcement agencies including the Orange County Sheriff's Department and