Item 22 - Agreements for Third Party General Liability and Workers Comp Claims Administrative Services

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(ii) The duties of Consultant shall include, but not be limited to: (1) Monitor defense counsel and assist in the implementation of the ICRMA's Litigation Management Guidelines incorporated herein by reference; (2) Assist defense counsel, at the direction of the City, in obtaining facts or circumstances of a claim, including assistance in answering interrogatories; (3) Attend settlement conferences, mediation, and court appearances when requested; (4) Supplying and collecting the case analysis and performance evaluation forms from the defense firms; (S) Make sure that legal bills have been reviewed by the City Attorney's Office prior to payment, review legal bills for compliance with the Litigation Management Guidelines, and use of cost effective processes and bring any concerns to the attention of the City's Risk Manager and City Attorney's Office; (6) Providing any and all information, reports, and data to the City and ICRMA as may be requested from time to time. (7) Allow access to City files for ICRMA annual audit. C. Reporting of Claims Activity (i) Provide a monthly statistical report to the City for each line of coverage which shows all claims' activity, including claimant name, nature/type/cause of injury/loss, date of loss, status, loss/expense paid and reserved amounts, with monthly and year- to-date totals. A guide to any and all abbreviations used in any of the reports shall be provided to the City and ICRMA. Reports shall include all claims meeting the City's reporting criteria. (ii) In addition to the monthly statistical report, the Consultant will provide to the City a monthly payment register showing all payments issued, payee, voucher number, voucher date, and claimant name, if applicable. (iii) Upon the request of the City, the Consultant shall also provide special reports on claims, in detail or summary, sorted or queried by any, or any combination, of the fields at no additional cost. All reports shall be provided in a Microsoft Excel format or any other format as requested by the City. (iv) The Consultant shall also provide reports to the City, as may be requested from time to time, which accurately identify the types of claims that have been presented so that the City can identify areas where corrective measures may be adopted to prevent fixture claims of that nature. 2. Consultant's Obligations. The Consultant shall complete the Services as follows: