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9 of 18 <br />916-498-5001 <br />Hdaca@dot.gov <br />and <br /> <br />Mike Shami <br />California Division Office Lead Point of Contact <br />Competitive Grant Manager <br />650 Capitol Mall, Ste. 4-100 <br />Sacramento, CA 95814 <br />916-498-5853 <br />mike.shami@dot.gov <br /> <br />ARTICLE 5 <br />USDOT ADMINISTRATIVE INFORMATION <br />5.1 Office for Subaward and Contract Authorization. <br />USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants <br />Management <br />SUBAWARDS AND CONTRACTS APPROVAL <br />Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is <br />awarded a subaward) versus contractor (who is awarded a contract). <br />Note: Recipients with a procurement system deemed approved and accepted by the Government or by the <br />Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through <br />200.327. <br />In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from <br />the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application <br />or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply <br />to procurement transactions for goods and services. Approval will be issued through written notification from <br />the AO or a formal amendment to the Agreement. <br />The following subawards and contracts are currently approved under the Agreement by the AO. This list does <br />not include supplies, material, equipment, or general support services which are exempt from the pre-approval <br />requirements of this clause. <br />5.2 Reimbursement Requests <br />(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if <br />those costs do not exceed the amount of funds obligated and are allowable under the applicable cost <br />provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently <br />than monthly. <br />(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment <br />office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient <br />shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) <br />or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document <br />all costs incurred.