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916-498-5001 <br /> Hdaca_,dot.gov <br /> and <br /> Mike Shami <br /> California Division Office Lead Point of Contact <br /> Competitive Grant Manager <br /> 650 Capitol Mall, Ste. 4-100 <br /> Sacramento, CA 95814 <br /> 916-498-5853 <br /> mike.shami _dot. ov <br /> ARTICLE 5 <br /> USDOT ADMINISTRATIVE INFORMATION <br /> 5.1 Office for Subaward and Contract Authorization. <br /> USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants <br /> Management <br /> SUBAWARDS AND CONTRACTS APPROVAL <br /> Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient(who is <br /> awarded a subaward) versus contractor(who is awarded a contract). <br /> Note: Recipients with a procurement system deemed approved and accepted by the Government or by the <br /> Agreement Officer (the "AO") are exempt from the requirements of this clause. See 2 CFR 200.317 through <br /> 200.327. <br /> In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from <br /> the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application <br /> or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f)(6)and does not apply <br /> to procurement transactions for goods and services. Approval will be issued through written notification from <br /> the AO or a formal amendment to the Agreement. <br /> The following subawards and contracts are currently approved under the Agreement by the AO. This list does <br /> not include supplies, material, equipment, or general support services which are exempt from the pre-approval <br /> requirements of this clause. <br /> 5.2 Reimbursement Requests <br /> (a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if <br /> those costs do not exceed the amount of funds obligated and are allowable under the applicable cost <br /> provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently <br /> than monthly. <br /> (b) The Recipient shall use the DELPHI iSupplier System to subunit requests for reimbursement to the payment <br /> office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient <br /> shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) <br /> or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document <br /> all costs incurred. <br /> 9of18 <br />