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Volume Licensing and Maintenance for Microsoft Software and Products <br />January 20, 2026 <br />Page 2 <br />The City purchases Microsoft software licenses through a joint, volume licensing <br />program known as the County of Riverside's Microsoft Enterprise Agreement (`MSEA'). <br />This request is for a renewal of the City's MSEA. The County of Riverside's master <br />agreement with Microsoft is based on participation of any county, city, and special <br />district in the state. The very large volume of Microsoft products used by these <br />statewide agencies has allowed the County of Riverside to obtain deep discounts for <br />these products which, in turn, are passed on to agencies participating under this master <br />agreement with Microsoft. <br />Specifically, this is a request for the City to participate in the volume licensing and <br />support services agreement for Microsoft Product Licensing and Maintenance as <br />described in the Riverside County Microsoft Enterprise Agreement (MSEA), effective <br />November 1, 2019. The City's participation under this agreement will ensure the City the <br />lowest pricing for Microsoft licensing and support services. <br />Staff recommends contracting with Insight Public Sector, Inc. as Microsoft's reseller for <br />the agreement (Exhibit 1). The County of Riverside conducted a competitive process to <br />select firms qualified to serve as a Licensing Solution Provider (LSP) under the County <br />of Riverside / Microsoft agreement and Insight Public Sector, Inc. was one of the firms <br />selected. <br />Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against <br />contracts from any public agency utilizing a competitive bid process. The County of <br />Riverside Agreement No. ITARC-00930 (Exhibit 2) with Insight Public Sector, Inc. for <br />Microsoft products and services was awarded as a result of open, competitive bidding, <br />and meets the City's requirement. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is available in the current FY 2025-26 budget and future fiscal year funding for <br />any extension periods will be included in proposed budgets for City Council <br />consideration. <br />