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Department of Education), including the Western Association of Schools and <br /> Colleges, the Northwest Association of Colleges and Universities, the Middle <br /> States Commission on Higher Education, the New England Association of <br /> Schools and Colleges, the North Central Association of Colleges and Schools, <br /> and the Southern Association of Schools and Colleges. <br /> 2. Workshops, seminars, conferences and similar activities, not identifiable as a <br /> formal course of instruction within the curriculum of a recognized educational <br /> institution,do not fall within the purview of this program but may be authorized <br /> and funded by the interested department. <br /> G. When an employee is required by their Department Head to attend a particular <br /> course or seminar, the expense shall be borne entirely by the department. <br /> 7.3 Reimbursement <br /> A. Reimbursement will be based on the cost of tuition, required <br /> enrollment/registration fees, related miscellaneous fees (health, parking, student <br /> union fees, equipment, etc.), all required texts/eBooks, and related materials for <br /> each course. Additional expenses, such as meals and lodging are not reimbursable. <br /> B. Costs for required texts are eligible for one hundred percent(100%)reimbursement <br /> subject to the following conditions: <br /> 1. That a duplicate of the required text(s)/eBooks was unavailable for loan from <br /> the departmental libraries prior to the commencement of course work; and <br /> 2. That any textbook(s)purchased by the City shall be submitted to the employee's <br /> respective departmental library in order that such text(s)may be made available <br /> to all employees. <br /> C. The maximum tuition reimbursement is two thousand five hundred dollars($2,500) <br /> per fiscal year, which the employee may claim either as costs are incurred during <br /> the year or as a single lump sum. The maximum tuition reimbursement applies to <br /> any reimbursements provided in this article. <br /> 7.4 Procedures <br /> A. An employee who desires to seek tuition reimbursement under the provisions of <br /> this article must complete, in duplicate, an Application for Training and <br /> Educational Assistance Form and submit it to their Department Head, including a <br /> course schedule or description, prior to the commencement of the class(es) or the <br /> payment of fees for registration/tuition. <br /> 2025 MOU City of Santa Ana &SEW FU11-Time Employees Unit page 35 <br />