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Award a Construction Contract to All American Asphalt for the Construction of the <br />Industrial Street Repair Project <br />April 21, 2026 <br />Page 3 <br />5 <br />6 <br />9 <br />6 <br />All American Asphalt has previously performed work as a prime contractor in the City of <br />Santa Ana within the past five years, including Main Street Rehabilitation, Grand <br />Avenue Rehabilitation, and Local Street Preventative Maintenance. The contractor <br />satisfactorily completed these projects and staff recommends awarding the construction <br />contract to All American Asphalt for the construction of the Project. <br />Project Delivery <br />To deliver a complete project, in addition to the construction contract, the estimated total <br />project delivery cost includes a budget allocation for construction administration, <br />inspection, and testing. Construction administration and inspection may be performed <br />by either staff or consultants and includes construction management, inspection of the <br />Contractor’s work to ensure contract compliance, workmanship and quality, materials <br />testing, and implementation of the labor requirements. <br />Any of the allocated construction administration funds not spent are considered project <br />savings and are returned to the respective fund balance upon close out of the project. <br />As indicated in the Cost Analysis and as summarized in the table below, the estimated <br />total construction delivery cost of the project is $5,799,849. <br /> <br />Project Item Total <br />Construction Contract Bid Amount $4,639,879 <br />Construction Administration[RR1] $371,190 <br />Inspection[RR2] $231,994 <br />Testing $92,798 <br />Unanticipated and Unforeseen Work $463,988 <br />TOTAL ESTIMATED CONSTRUCTION DELIVERY <br />COST $5,799,849 <br />Project Schedule and Contract Time <br />The project is estimated to be completed in October 2026 barring unforeseeable <br />conditions such as rain, natural disasters, or other delays beyond the control of the City <br />and of the Contractor. The contract time for this project is 75 working days, as specified <br />in the bid documents. Working days are counted in accordance with the City’s Standard <br />Specifications, which exclude weekends, City-observed holidays, and inclement <br />weather days that prevent work. <br />The contractor was required to submit a construction schedule as part of their bid to <br />expedite delivery of the project. The projected completion dates based on the submitted <br />schedule is October 2026, which is within the allotted 75 working days. If the contractor <br />fails to deliver on time, they will be assessed a penalty of $7,000 per calendar day as <br />specified in the bid documents.