HA Item 3 - Agreement with BKM Office Environments, Inc. for Housing Authority Office Furniture

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Community Development Agency www.santa-ana.org/cd Item # 3 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 5, 2026 TOPIC: Agreement with BKM Office Environments, Inc. for Housing Authority Office Furniture AGENDA TITLE Agreement with BKM Office Environments, Inc. for Housing Authority Office Furniture (Specification No. 25-127A) (Non-General Fund) RECOMMENDED ACTION Authorize the Executive Director of the Housing Authority to execute an agreement with BKM Office Environments, Inc. to provide and install office furniture at the Housing Authority office in an amount not to exceed $247,824, for a term beginning April 21, 2026 and expiring April 20, 2027. (Agreement No. A-2026-XXX) GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION The Housing Authority is in the process of reconfiguring and modernizing its public- facing office space to improve customer service delivery, staff efficiency, and compliance with current safety and accessibility standards. The project includes the procurement and installation of modular workstations, private offices, conference room furnishings, reception and lobby furniture, and related fixtures. The existing furniture has exceeded its useful life, does not support current technology needs, and limits efficient space utilization. The purchase of new furniture will improve workflow, enhance confidentiality for client interactions, and support a professional and welcoming environment for Housing Authority program participants. Toward that end, Request for Proposals (RFP) No. 25-127A was issued on December 18, 2025 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 429 Vendors notified 7 Santa Ana Vendors notified 39 Vendors downloaded the RFP packet 3 Responsive proposals received 0 Responsive proposals received from Santa Ana vendors