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Housing Authority Office Furniture <br /> May 5, 2026 <br /> Page 2 <br /> Proposals were solicited, opened on January 20, 2026, and evaluated. Three (3) <br /> proposals were submitted by the RFP deadline and were determined to be responsive <br /> to the specifications and met the City's requirements. An evaluation committee <br /> comprised of Housing Authority staff reviewed and rated the proposals according to the <br /> criteria listed in the RFP. The following table summarizes the top responding firms: <br /> Firm City Cost Ranking <br /> BKM Office Environments, Inc. Canoga Park $247,824 1 <br /> Pro Movers Inc. Orange $46,352 2 <br /> Office & Ergonomic Solutions, Inc. Rancho Cucamonga $209,552 3 <br /> Staff recommends awarding an agreement to the highest-ranked firm, BKM Office <br /> Environments, Inc. (Exhibit 1). BKM Office Environments, Inc. (BKM) is a full-service <br /> commercial furniture provider with access to more than 200 manufacturers, allowing the <br /> firm to deliver flexible, high-quality workspace solutions tailored to government facilities. <br /> The firm has successfully completed similar projects for public agencies including the City <br /> of Santa Paula Housing Authority, the City of Santa Clarita Valencia Community Center, <br /> and the City of Thousand Oaks Planning Department. Based on BKM's demonstrated <br /> experience with housing authority and municipal clients, comprehensive project <br /> management capabilities, and competitive pricing, staff recommends awarding the <br /> agreement to BKM. <br /> BKM has the highest cost out of the three proposals. However, the total cost reflects their <br /> experience working with over 200 manufacturers and other cities and Housing Authorities. <br /> Additionally, BKM's proposal provides a comprehensive, single-vendor solution that <br /> includes design, project management, procurement, delivery, and installation services, <br /> reducing the need for multiple vendors and minimizing the risk of project delays and <br /> coordination challenges. Further, the proposed furniture systems are modular and <br /> component-based (interchangeable parts), with extended manufacturer warranties, <br /> supporting long-term durability, quality performance, and flexibility to accommodate <br /> evolving workspace needs, thereby maximizing the City's investment over time. <br /> FISCAL IMPACT <br /> Funds are budgeted and made available in the following accounts for the specified year: <br /> Fiscal Accounting Unit— Fund Accounting Unit, Amount <br /> Year Account # Description Account Description <br /> Housing Housing Authority— <br /> 2025-26 14018760-62300 Authority Contract Svcs. $247,824 <br /> Professional <br /> Total $247,824 <br />