Item 12 - Land Management Electronic Plan Review System

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Land Management Electronic Plan Review System June 16, 2026 Page 2 new competitive Land Management System and utilizing a cooperative purchasing contract. However, both alternatives were dismissed due to the inherent operational risks and cost disadvantages. Furthermore, this purchase order contract is strategically timed to support the City's current transition to the Accela Electronic Permit Portal. The Land Management Electronic Plan Review system offered by Avolve Software Corporation meets City specifications. Staff recommends awarding an agreement with Avolve Software Corporation. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT This annual expenditure is between the Planning and Building Agency and Public Works agencies. The accounting units may change, pending specialty items that may be paid from other programs. However, the maximum aggregate amount of the expenditure will not exceed $85,680. For FY 2026-27, the annual expenditure will be included in the proposed budget for City Council consideration as follows: Fiscal Accounting Unit— Fund Accounting Unit— Amount Year Account No. Description Account No. Description 2026-27 01116510-66511 Planning and Planning, Contract $19,136 Building Agency Services-Professional 2026-27 01116520-66511 Planning and Permit & Inspection $19,135 Building Agency Services, Contract Services-Professional 2026-27 01116530-66511 Planning and Permit & Plan Check, $19,135 Building Agency Contract Services- Professional 2026-27 10117605-66511 Public Works Development $14,137 Engineering, Contract Services-Professional 2026-27 06017645-66511 Public Works WaterAdmin/ $14,137 Engineering, Contract Services-Professional Total $85,680 Submitted By: Ali Pezeshkpour, AICP, Executive Director of Planning and Building Agency Approved By: Alvaro Nunez, City Manager