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City of Santa Ana Grant Agreement No. G25-073 Page 6 submission of a "Request for Disbursement" form. The Conservancy will not disburse the final five percent or $100,000 of the funds granted under this agreement, whichever is lower, until the grantee has complied with section X. PROJECT COMPLETION and the Conservancy has accepted the project. B. Payable Costs and Expenses The Conservancy will only disburse funds for these costs and expenses incurred to carry out the project: Grantee's staff time, provided that hourly rates for grantee's staff time billed to the Conservancy may not exceed the actual compensation paid by grantee to employees, which may include employee benefits. The grantee shall require its employees to keep records of their time spent on the project for purposes of documenting the employee time billed to the Conservancy. 2. Grantee's travel and travel -related expenses, in accordance with the rates set forth in "SCC Travel Reimbursement Rates for Grants and Contracts," as posted on the Conservancy's website at sce,ca.gov. 3. Costs charged to the grantee by its contractors. 4. Other necessary direct costs that are reasonable in nature and amount, taking into account the nature of the project, its location, and other relevant factors. 5. The grantee's indirect costs as identified in the work program budget. Notwithstanding any other provision, after the grantee has satisfied the conditions precedent to commencement of the project set forth in section II. CONDITIONS PRECEDENT TO CONSTRUCTION AND DISBURSEMENT, the grantee may request reimbursement, and the Conservancy may reimburse grantee, for grantee's costs to satisfy the conditions precedent. C. Requesting Disbursement The grantee shall request disbursements by filing with the Conservancy a fully executed "Request for Disbursement" form (available from the Conservancy). The grantee shall include in the form its name and address, the number of this agreement, the date of the submission, the amount of the invoice, the period during which the work was actually done, and an itemized description, including time, materials, and expenses incurred of all work done for which disbursement is requested. The form must be limited to work done, including work by contractors, in one Conservancy fiscal year, which is July I through June 30 of the following year. Work that spans two Conservancy fiscal years must be separated into two Requests for Disbursement, one for each fiscal year. The form must also indicate cumulative expenditures to