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City of Santa Ana Grant Agreement No. G25-073 Page 7 date, expenditures during the reporting period, and the unexpended balance of funds under the grant agreement. An authorized representative of the grantee must sign the forms. Each form must be accompanied by: All receipts and any other source documents for direct expenditures and costs that the grantee has incurred. 2. Invoices from contractors (showing work done in only one Conservancy fiscal year) and any receipts and any other source documents for costs incurred and expenditures by any such contractor, unless the Executive Officer makes a specific exemption in writing. A progress report summarizing the current status of the project and the work for which the grantee is requesting disbursement. The grantee shall submit Requests for Disbursement no more frequently than monthly but no less frequently than quarterly. The grantee's failure to fully execute and submit one or more Requests for Disbursement with all supporting documents in accordance with this section will relieve the Conservancy of its obligation to disburse funds to the grantee until the grantee corrects all deficiencies. IX. EXPENDITURE OF FUNDS AND ALLOCATION OF FUNDING AMONG BUDGET ITEMS No increase in the total amount of funds granted under this agreement will be valid unless set forth in a written amendment to this agreement. The grantee shall expend funds granted under this agreement consistent with the work program budget. Expenditure on items contained in the work program budget, other than indirect costs, may vary by as much as ten percent per item without prior approval by the Executive Officer. Any deviation that is greater than ten percent for a budget item or that affects indirect costs, requires written approval of the Executive Officer and a revised work program budget. The Conservancy may withhold payment for items that have not received the required approval. Any increase in the funding for a budget item will mean a decrease in the funding for one or more other budget items unless there is a written amendment to this agreement. X. PROJECT COMPLETION Upon completion of the project, the grantee shall supply the Conservancy with evidence of completion by submitting a final report by the final Request for Disbursement date set forth in section III. TERM OF AGREEMENT that includes: