2026-025 - Teleconferencing Policy

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(ii) After a determination described (i) is made that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. C. Teleconference Meetings During Proclaimed State of Emergency or Local Emergency; Requirements. If a proclaimed state of emergency or local emergency has been established, Council may use teleconferencing without complying with the Traditional Teleconference Notice Requirements set forth paragraph (3) of subdivision (b) of Section 54953, provided Council does all of the following: i. Provide either a two-way audiovisual platform or a two-way telephonic service, as a means by which the public agency may remotely hear and visually observe the meeting, and remotely address the legislative body. ii. In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, Santa Ana shall also give notice of the means by which members of the public may access the meeting and offer public comment. iii. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. iv. In the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency's control that prevents members of the public from offering public comments using the call-in option or internet- based service option, the legislative body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. V. Actions taken on any agenda items during a disruption that prevents the legislative body from broadcasting the meeting may be challenged pursuant to Section 54960.1 of the Government Code. vi. Santa Ana shall not require public comments to be submitted in advance of the meeting and shall provide an opportunity for the public to address the legislative body and offer comment in real time. vii. If Council provides a timed public comment period for each agenda item it shall not close the public comment period for the agenda item, or the opportunity to register to provide public comment until that timed public comment period has elapsed. viii. If Council does not provide a timed public comment period, but takes public comment separately on each agenda item, Council shall allow Resolution No. 2026-025 Page 7of10