2026-025 - Teleconferencing Policy

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a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register, or otherwise be recognized for the purpose of providing public comment. ix. If Council provides a timed general public comment period that does not correspond to a specific agenda item, it shall not close the public comment period or the opportunity to register„ until the timed general public comment period has elapsed. X. If a state of emergency or local emergency remains active, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), Council shall, not later than 45 days after teleconferencing for the first time of the proclaimed state of emergency or local emergency, and every 45 days thereafter, make the following findings by majority vote: (i) The legislative body has reconsidered the circumstances of the state of emergency or local emergency and any of the following circumstances exist: (ii) The state of emergency or local emergency continues to directly impact the ability of the members to meet safely in person. This shall not be construed to require the legislative body conducting a teleconference meeting to provide a physical location from which the public may attend or comment. d. Councilmember Participation for Just Cause. Members of the Council may participate in a meeting remotely for just cause if the member notifies the legislative body at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause, with the member including a general description of the circumstances relating to their need to appear remotely at the given meeting, provided the following requirements are met: i. During the meeting where a member(s) participates remotely due to just cause, at least a quorum of the members of Council participate in person from a singular physical location clearly identified on the agenda, which location is open to the public and situated within the boundaries of the territory over which Santa Ana exercises jurisdiction. ii. During the meeting where a member(s) participates remotely due to just cause, the member participating remotely shall publicly disclose at the meeting before any action is taken, whether any other individuals are present in the room at the remote location with the member, and the general nature of the member's relationship with any such individuals; and the member shall participate through both audio and visual technology during the meeting. iii. During the meeting where a member(s) participates remotely due to just cause, the legislative body shall have available at least one of the following as a means by which the public may remotely hear and Resolution No. 2026-025 Page 8of10