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<br /> <br /> <br /> <br /> REQUEST FOR a»;.. <br /> <br /> COUNCIL ACTION <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> NOVEMBER 15, 2010 <br /> <br /> TITLE APPROVED <br /> AGREEMENT WITH PACIFIC ? As Recommended <br /> TRAFFIC DATA SERVICES FOR ? As Amended <br /> TRAFFIC COUNTING SERVICES E] Ordinance on 1" Reading <br /> ? Ordinance on 2"d Reading <br /> PROJECT (PROJECT NO. 116739) ? Implementing Resolution <br /> ? Set Public Hearing For <br /> 1 CONTINUED TO <br /> FILE NUMBER <br /> CITY MANAGER <br /> <br /> <br /> RECOMMENDED ACTION <br /> <br /> Authorize the City Manager and the Clerk of the Council to execute the agreement with Pacific <br /> Traffic Data Services to provide traffic counting services, for an amount not to exceed $30,000 <br /> with an option to extend the agreement for one additional year, subject to nonsubstantive <br /> changes approved by the City Manager and the City Attorney. <br /> <br /> DISCUSSION <br /> <br /> The City contracts for annual traffic counting services to conduct counts for neighborhood <br /> studies, the biannual citywide traffic volume study, traffic signal operations, and the annual traffic <br /> signal and left-turn priority studies. These contracts also include data collection and speed <br /> surveys in support of the speed hump program. <br /> <br /> A Request for Proposals (RFP) for annual traffic counting services was mailed on September 29, <br /> 2010 to 11 qualified consulting firms. One of the firms is based in Santa Ana. Seven of the 11 <br /> consultants submitted proposals. <br /> <br /> The proposals were reviewed by a three-member committee comprised of Public Works Agency <br /> staff. The ratings were based on experience, qualifications, project understanding, scheduling, <br /> J 9, <br /> past performance, and the overall proposal. Once rated, the sealed cost bids of the top four <br /> firms were opened. <br /> To compare the fees of the firms, the RFP required each firm to submit its proposed costs for a <br /> particular scenario of work specified in the RFP, based on the fee schedules for services. The <br /> costs for the scenario were for comparison purposes only and not related to the contract amount. <br /> <br /> <br /> <br /> <br /> <br /> 251-1 <br />