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Attachment A <br />access, to view the list of users and administrators, view/edit fields associated with <br />any given user record, including name, username and password, and whether <br />"active" or "inactive", and to add or delete a user/administrator, <br />4.7.6 The web site / portal will have a meeting/event calendar module. The calendar will <br />allow each group and sub-group to add content to the calendar. Calendar items <br />will only be viewed by users in groups with access to those items. The calendar <br />should allow for items to be links which will navigate users to other sections or <br />documents contained in the web site / portal. An example of this would be links <br />displayed on a calendar which take the user to a list of classes available on that <br />date or to a web form which allows the user to register for the class indicated on <br />the calendar. <br />4.7.7 The web site / portal will have an archive of documents for the TLO's, CIP and <br />Intelligence users, including sample infrastructure assessments and a blank <br />assessment worksheet. The archive should be fully indexed to allow for effective <br />searches, Users should have the abil; y to search by document title, type, author, <br />and key words found in the document narrative. The library should accept a wide <br />variety of document file types such as Microsoft Office applications (Word, Excel, <br />PowerPoint, Publisher, etc.), Adobe PDF, HTML, etc. Only OCIAC web <br />administrators will have the ability to upload to this library. <br />4.7.8 The web site / portal will have a library of all grant processing forms and <br />documents. Only grant web administrators will have the ability to upload to this <br />library. Sub-recipients will be able to access the library and select the form they <br />need. <br />The web site / portal will have internal, online forms that sub-recipients can <br />complete and submit. The data from +hese forms, once submitted, will be stored in <br />a linked database. Users will also be able to generate a "printer friendly" version <br />of the completed form that they can either print to a hardcopy or generate an <br />Adobe PDF file to save for their records, The vendor will be responsible for <br />creating at least 20 such forms, their purpose and content to be determined during <br />the design process. <br />4.7.9 The vendor will provide a grant application module that uses a multi-step process. <br />This process will include: an application submission component, an approval <br />component, a project management component and a reimbursement component. <br />4.7.9.1 The application submission component will collect the information <br />elements determined necessary by the grant administrators via an <br />online form and store the information in a database. Once submitted, <br />the appropriate grant administrator will be notified of the submission by <br />e-mail. The form will allow for required fields as well as validate the data <br />in specifically designated fields. An error message will indicate or <br />highlight the missing or incorrect fields. The online form will then <br />produce a "printer friendly" form which will include the information <br />entered in the online form as well as signature and date blocks to be <br />filled out by and on the hardcopy by the applicant. <br />4 of 20