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Attachment A The application form should have the ability to be on a secure socket layer, depending on the privacy of the information exchanged. This will be determined by the grant staff. 4.7.9.1.1 Grant administrators from Anaheim, Santa Ana, and the Orange County Sheriff's Department will manage the grant process for the sub-recipients and are designated by grant year; odd years - Santa Ana, even years - Anaheim, and all SHSGP funded projects - Orange County Sheriff Department. The application process should allow for the submission of the documents to the appropriate grant administrator. 4.7.9.2 The application approval component will allow the grant administrators to track the approval process of the applications noting key review points and approval dates. The approval component will allow grant administrators to notify the applicant via email of the applications approval or rejection. Once approved, the application information, namely milestones and budget figures, will be automatically uploaded into the project management component. 4.7.9.3 The project management component will permit the grant administrators to track the progress of the projects. The module should list the milestones for the approved project and have a charting feature that indicates the percentage of completion. The project management component should allow sub-recipient project managers to submit reports regarding their progress with these reports having a narrative based comment area. 4.7.9.4 The reimbursement component will allow sub-recipients to submit online forms requesting reimbursement for project expenditures. 4.7.9.4.1 Grant administrators will provide the form designs and workflow for the reimbursement process. 4.7.9.4.2 As reimbursements are submitted, the account balance will reflect the expenditures and calculate and display the adjusted remaining balance. The module should display a chart reflecting account information such as the amount expended and balance available. 4.7.9.4.3 Sub-recipients should have the ability to upload attachments for reimbursement justification into a designated document location. 4.7.9.4.4 Upon form submittal, notification containing links to uploaded documents will be e-mailed to the appropriate grant administrator. 4.7.9.5 The web site / portal will permit grant administrators the ability to notify sub-recipients of missing or incomplete forms used in the application, project management, or reimbursement submission process. 5 of 20