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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 4, 2011 <br />TITLE: <br />AGREEMENT WITH AECOM FOR <br />ENGINEERING SERVICES FOR THE <br />SANTA ANA BOULEVARD GRADE <br />SEPARATION (PROJECT NO. <br />106727) <br />6AV CIT MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on I" Reading <br />? Ordinance on 2ntl Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO /'/I-,2®/,/ <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached agreement with <br />AECOM, subject to nonsubstantive changes approved by the City Manager and City Attorney for <br />engineering and environmental services related to the Santa Ana Boulevard Grade Separation <br />Project in an amount not to exceed $1,200,000. <br />DISCUSSION <br />Santa Ana Boulevard is a six-lane east-west principal arterial and carries in excess of 20,000 <br />vehicles per day. Within the City, the OCTA Metrolink RR is a north-south, two-track railroad. At <br />the Santa Ana Regional Transportation Center (SARTC) this railroad serves Metrolink, Amtrak, <br />Union Pacific (UP), and Burlington Northern Santa Fe (BNSF), which connects freight and <br />residents of central Orange County with the outlying areas of nearby regions, including Los <br />Angeles, the Inland Empire, San Diego and beyond. Due to increasing demand for inter- and <br />intracounty rail services resulting from growth in population and employment in the surrounding <br />areas, a grade separation at Santa Ana Boulevard and the OCTA Metrolink RR is required to <br />alleviate the current and potential traffic impacts and hazards posed by the existing at-grade rail <br />crossing. <br />City staff, in conjunction with OCTA, secured $1,500,000 for the preparation of a Project Study <br />Report Equivalent (PSRE) and conceptual engineering plans for the Santa Ana Boulevard Grade <br />Separation Project. The funding is a combination of Measure M Transit and Regional Surface <br />Transportation Program (RSTP) funds. Since the RSTP funds are federal, the procurement of <br />consultant services requires following the guidelines set forth in the Local Assistance Procedures <br />Manual, a Caltrans publication. For consultant contracts in excess of $250,000, a pre-award <br />audit is required for the highest rated firm to determine the Consultant's accounting, estimating, <br />administrative systems, proposed costs, financial condition, and the proposed contract language. <br />Staff released a Request for Proposals (RFP) for these engineering services. Qualified firms <br />were contacted and six firms submitted proposals. Personnel from the Public Works Agency <br />25B-1