25B - SANTA ANA BLVD GRADE SEPARATION

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It will be Ms. Colburn's responsibility to chair meetings, periodically (maybe even monthly beginning when the technical reports are close to submission to the District) with the District 8 Environmental Staff to address issues, comments, and to answer questions. Ms. Colburn will also be tasked to review each and every Technical Report written by our environmental subconsultant prior to submission to the District, and to perform this review with an eye towards commenting on what the Caltrans reviewer would comment on for the initial submittal of these reports. In this manner, Ms. Colburn will be able to perform a Caltrans-style review of the reports prior to submission to Caltrans. This process should ensure the team only receives a limited set of comments once the reports are submitted to Caltrans, that can be easily addressed, and therefore the approval of the report should be expected by the CITY upon the second submission. Ms. Colburn is uniquely qualified for this role, having served in the District for a number of years providing these type of services while being employed by Caltrans. Our team, and this project, will greatly benefit from the experience Ms. Colbum will be able to apply towards a more efficient and streamlined environmental process. In this way, the CITY can benefit by expecting the environmental approval sooner, rather than later. The environmental subconsultant, ICF Jones & Stokes, will perform the following specific scope of work required to complete the environmental documentation for the proposed project. Additional tasks or effort not specifically identified in this scope of work is not assumed or implied. Tasks associated with completion of the proposed work effort are as follows: Environmental Document Project Management/Coordination/Meetings ICF Jones & Stokes scope of work for quality control, progress reporting, schedules, and coordination/ meetings is outlined below. • Quality Control: ICF Jones & Stokes project manager will be responsible for directing and implementing the project's environmental quality control program. Senior technical reviewers in each discipline will review each work product, including field methods, data collection, analysis, report writing, and any subcontracted work studies. In addition, a technical editor will review all reports to ensure consistent use of terminology and style as well as general readability for the target readers. Finally, the project manager will review all documents before they are submitted to the City and Caltrans. • Environmental Schedule: ICF Jones & Stokes will prepare a comprehensive environmental process schedule in consultation with City and Caltrans staff. As conditions change during the project, ICF Jones & Stokes will update and fine-tune the schedule, with concurrence of AECOM and the City. It is assumed that the schedule will be refined up to four times. • Kick-off Meeting: ICF Jones & Stokes Project Manger shall attend a kick-off meeting. Time reflected in the attached cost estimate includes meeting preparation time. It is assumed that AECOM will prepare the meeting minutes for this meeting. • Monthly PDT Meetings: ICF Jones & Stokes Project Manager shall attend Project Development Team (PDT) meetings with the City, AECOM, and Caltrans staff (attendance at twenty-eight [28] PDT meetings by the ICF Jones & Stokes Project Manager is assumed). • Meetings: ICF Jones & Stokes Project Manger may be required to attend meetings in addition to the PDT meetings previously identified. It is assumed that the ICF Jones & Stokes Project Manager will attend up to twelve (12) additional project meetings. • Project Management: This task includes the coordination and management efforts by the ICF Jones & Stokes Project Manager. A duration of twenty-eight (28) months is assumed. Deliverables: Environmental schedule. Environmental PM Attendance at kick off meeting, twenty-eight (28) PDT meetings, and twelve (12) project related meetings. Project management. Cin, of Santo Ana 25B-29