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Proposal Letter <br />City of Santa Ana <br />Communications Support Group, Inc. <br />consent. Should additional requirements or conditions be imposed on CSG by the City, <br />then CSG reserves the right to amend the amount of this retainer engagement by <br />mutual agreement before accepting those additional terms. Additionally, should a non- <br />disclosure agreement (NDA) be required by AT&T as a condition of releasing <br />documents to CSG, the City agrees to meet with CSG to determine whether the project <br />can continue or whether it will be necessary to compensate CSG for any additional time <br />caused to CSG in seeking and obtaining City's approval associated with reviewing and <br />executing a NDA between the parties. Hopefully, no NDA will be needed since this is a <br />meet and confer project vs. an audit or procedures review. <br />PROJECT SCHEDULE AND TIMING OF WORK <br />As it pertains to Projects 1 and 2, our "engagement beginning date" will be the date <br />upon which we receive a notice to proceed or a purchase order retaining our services. <br />We will perform all work on an hourly basis and report and correspond to the City via <br />telephone, email, or US Mail depending on the deliverable. We are currently available to <br />begin consulting on both tasks. We will provide strategy recommendations and draft <br />letters via email in documents formatted in Microsoft Word. <br />Shortly after the engagement beginning date, we will send a document request letter to <br />the City. Within ten (1 O) business days after we receive a response from the City to our <br />document request letter, we will draft questionnaires to Time Warner and AT&T <br />requesting the documents and information needed for our review. Within ten (10) <br />business days after receiving a reply from Time Warner and AT&T to our <br />questionnaires, we will commence our analysis and review work. If Time Warner and <br />AT&T employees supply our firm with all requested information, documents and <br />schedules on a timely basis, we will complete our review work within ninety (90) <br />business days. <br />Within ten (10) business days after completing our review work on Time Warner and <br />AT&T, we will deliver a "draft" report to the City. Within ten (1 O) business days after our <br />"draft" report is approved by the City, we will deliver final reports to the City. <br />BILLING POLICIES <br />We are submitting this proposal and have listed our fees on an "a la carte" basis. This <br />will allow the City to fund the projects independently. We will invoice the City separately <br />for each project. Invoices will be submitted monthly for our services based hours <br />performed during the month. Invoices are payable upon presentation. <br />©2011 Communications Support Group, Inc. Page 6 of 8 <br />